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Solicitation Number:

VA24110RP0345

Notice Type:

Solicitation

Synopsis:

I. Intention/Scope of Contract.



The VA intends to make multiple awards by geographic locations indicated. The (contractor) shall provide ambulance services (ALS and BLS) to VA beneficiaries receiving care at one or more of the facilities. Upon request by the VA, the contractor shall transport VA beneficiaries from the beneficiaries' place of origin within the contractor's region to the beneficiaries' place of termination.



II. VA Medical Facilities. The following facilities require transportation of VA beneficiaries. Any and all facilities may order transportation.



VA Medical Center

150 South Huntington Avenue

Boston, MA 02130

Boston VA Outpatient Clinic

251 Causeway Street

Boston, MA 02114



Lowell Outpatient Clinic

122 Marshall Road

Lowell, MA 13201

Framingham Outpatient Clinic

Lincoln Medical Center

61 Lincoln Street, Suite 112

Framingham, MA 01701



VA Medical Center

940 Belmont Street

Brockton, MA 02301

VA Medical Center

1400 VFW Parkway

West Roxbury, MA 02132

Worcester Outpatient Clinic

605 Lincoln Street

Worcester, MA 01605

Edith Nourse Rogers Memorial Veterans Hospital

200 Spring Road

Bedford, MA 01730



Department of Veterans Affairs

Community Based Outpatient Clinic

225 Boston Street

Lynn, MA 01904 Department of Veterans Affairs Community Based outpatient Clinic

Hale Hospital

140 Lincoln Avenue

Haverhill, MA 01830

Department of Veterans Affairs

Community Based Outpatient Clinic

895 Blue Hill Avenue

Dorchester, MA 02121 Department of Veterans Affairs

Community Based Outpatient Clinic

Quincy Medical Center 2nd floor

114 Whitwell Street

Quincy, MA 02169



















III. Services.



A. The contractor shall furnish ambulance service 24 hours per day, 7 days per week, including all holidays, for all patients, whose trip originates within the contractor's region, including trips from the facilities.



B. The contractor shall furnish all linen supplies.



C. The contractor shall transport the patient's personal belongings of reasonable weight and quantity (e.g. adjustable walkers, shower chairs, wheelchairs, and portable televisions, etc.).



D. The contractor shall provide as many ambulances as necessary to furnish timely service. Timely service is service that meets the response times indicated in Paragraph IV. Response Time, below.



E. The contractor's business shall, at a minimum, be licensed at the intermediate or paramedic levels to comply with Commonwealth of Massachusetts's regulation 105 CMR 170.00 regarding the transfer of patients, and all staffing waivers must be current and in compliance.



F. Emergency medical technicians shall have completed training in accordance with the standards published by the Department of Health and Human Services with a minimum of 81 hours or equivalent training including but not limited to an in-hospital-training period. Emergency Medical Technicians : Basic B and Paramedic P, in full compliance with training, certification, current CPR certification, valid Massachusetts drivers licenses and all other applicable provisions of Massachusetts 105 CMR 170.00 Supervised by a qualified EMT-A or Paramedic. Such training shall be accepted and consistent with the requirements for local EMS systems supported by DHHS under P.L. 93-154, 39 Federal Regulation 24,304 (1974).



G. All emergency medical technicians shall be currently certified and/or licensed by local, state and regional authorities as required by law in the area in which service is performed including but not limited to EMT basic Certification, Valid Massachusetts drivers license.



H. The emergency medical technician shall be enrolled periodically in "refresher", continuing education and/or advanced training programs as required by state and local laws where service is performed. "Refresher" training shall be at a minimum equivalent to that developed by the Department of Transportation and National Highway Safety Administration. Evidence of successful training shall be provided to the Contracting Office.



I. The contractor's ambulances shall meet the minimum vehicle requirements as established by the current edition of Federal Specification for Ambulance KKK-A-1822 and, if applicable, the ADA of 1990, 42 U.S.C. 12101 et. Seq. At a minimum, each ambulance shall provide patient compartment facilities, oxygen and the capability for mechanical ventilation and deep suction systems and related equipment as needed, environmental climatic equipment communications and additional systems equipment, accessories and supplies as required by Federal Specifications KKK-A-1822F. The VA reserves the right to confirm compliance.



J. Federal HIPPA, state, and local laws shall govern the release of patient information to the contractor. For trips within Massachusetts, upon request and as required by 105 CMR 170.240, the VA shall release relevant patient information, including medical condition at scene. For trips originating outside of Massachusetts, laws of the state in which the trip originates or federal HIPPA law shall govern the release of patient information.



IV. Response Time.



A. The contractor shall respond to VA requests for ambulance service by arriving at the patient's place of origin within thirty (30) minutes for ALS requests and thirty (30) minutes for BLS requests from the time the order/call is placed by VA.



B. If prior to travel or during travel to the beneficiaries' place of origin the contractor determines that they cannot comply with the response time, the contractor shall notify the appropriate VA travel office. Notification shall consist of the reason why the contractor cannot comply with the response time and an indication of the extent to which the contractor will be delayed. The contractor shall not withhold notification for any reason. Upon receiving notification, the VA may either cancel the request for transportation and request transportation from an alternative ambulance provider or wait for the arrival of the contractor's vehicle. In the event that the VA elects to cancel the request for transportation, the VA may charge back to the contractor any additional costs that the VA incurs due to the use of an alternative provider. If the VA elects to wait for the arrival of the contractor's ambulance, the VA will charge back to the contractor. In any event, failure to respond to any calls within the response period due to causes not beyond the contractor's control may result in the VA taken action pursuant to FAR 52.212-4(m).



C. Upon request, the contractor shall cooperate and furnish to the VA information detailed in the contractor's dispatch logs, electronic "rightcad" records or equivalent real time recording system, ambulance sheets, or other materials requested.



D. If available, the Contractor shall sign a "Transport Log" upon arrival at the VA facilities. Contractors may be asked to sign out for items listed but not limited to hospital linens, pillows, and any and all hospital equipment or property moved with a patient for transport.



V. Specification No. KKK-A-1822F



Specification No. KKK-A-1822F is incorporated by reference. It is intended by specification No. KKK-A-1822F that the contractors provide and utilize only new vehicles under any resulting contract. The requirement to use only new vehicles is not required by this solicitation and resulting contract, however, any vehicle used shall comply with the requirements of Specification No. KKK-A-1822F or revisions as they are applicable.

Contracting Office Address:

Department of Veterans Affairs;VA Boston Healthcare System;Contracting Officer (90C);940 Belmont Street;Brockton MA 02301

Point of Contact(s):

Robert OLeary

Contracting Specialist
774-826-3003

poc email address