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Title:UK-Stafford: devices for the disabled
Solicitation No.:68031-2010
Posted Date:Mar 08, 2010
Due Date:Apr 14, 2010
Nation:United Kingdom

Bid Description

06/03/2010 S46 European Communities € Supply contracts € Restricted procedure

UK-Stafford: devices for the disabled

2010/S 46-068031

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S):

Staffordshire County Council, Staffordshire Purchasing, Wedgwood Building, Tipping street, Attn: Caroline Clarke, Stafford ST16 2DH, UNITED KINGDOM. Tel. +44 1785854653. E-mail: sp@staffordshire.gov.uk. Fax +44 1785854660.

Internet address(es):

General address of the contracting authority: www.staffordshire.gov.uk/purchasing.

Further information can be obtained at: This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. Follow the instructions and follow the link to the PROACTIS E-Tendering. Initially, go to http://www.staffordshire.gov.uk/business/procurement/etendering/. URL: http://www.staffordshire.gov.uk/business/procurement/etendering/. Refer also to details in section VI.3 Additional Information.

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. Follow the instructions and follow the link to the PROACTIS E-Tendering. Initially, go to http://www.staffordshire.gov.uk/business/procurement/etendering/. URL: http://www.staffordshire.gov.uk/business/procurement/etendering/. Refer also to details in section VI.3 Additional Information.

Tenders or requests to participate must be sent to:

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting authorities: no.

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Supply and delivery of paediatric bathing & toileting equipment.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Supplies.
Purchase.
Main place of delivery: Staffordshire.

NUTS code: UKG24 .

II.1.3) The notice involves:
The establishment of a framework agreement.
II.1.4) Information on framework agreement:
Framework agreement with several operators.
Number of participants to the framework agreement envisaged: 1 3 or more.
Duration of the framework agreement: Duration in months: 24 + (2 x 12 months options).
Estimated total value of purchases for the entire duration of the framework agreement:
Estimated value excluding VAT:
Range: between 65 000 and 75 000 GBP.
II.1.5) Short description of the contract or purchase(s):
The County Council is looking to appoint a provider / providers to supply and deliver paediatric bathing and toileting equipment throughout the County of Staffordshire on a call off basis as and when required.

For a selection of the more specialist products included in the contract the economic operators will be expected as part of the contract to complete a joint site survey with the Occupational Therapist and demonstrate the products in the clients property, provide a full written quotation, deliver assemble and set up in the clients property if appropriate as per the specification and invoice to the order point on completion. the participation and process for this tender will be via the electronic tendering portal located at www.staffordshire.alito.co.uk. Please ensure you also refer to section V1.3 of this notice.

II.1.6) Common procurement vocabulary (CPV):

33196200, 33000000.

II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots:
Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted:
No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:
The initial period is 1.10.2010 to 30.9.2012 with 2 x 12 month options to extend.
The value detailed in this notice is for the initial period 1.10.2010 to 30.9.2012 and is the value of both Staffordshire County Councils requirements plus that of North Staffordshire Community Healthcare Trust and Shropshire & South Staffordshire NHS Trust who through the Aiming Higher Government Strategy may be purchasing through the contract via the County Equipment Centre. Thereafter the expenditure under this contract may increase dependant upon other public body collaborative use. This is also a new arrangement so the value is an approximate value based on the last twelve months usage but this may not be realised and no business under the framework is guaranteed. As part of the Governments National Procurement Strategy and the West Midlands Regional Improvement Efficiency Partnership and Procurement Hub, collaborative working and supporting other authorities now forms part of this Councils procurement remit.
Estimated value excluding VAT:
Range: between 65 000 and 75 000 GBP.
II.2.2) Options:
Yes.
Description of these options: Initial contract period 1st October 2010 - 30th September 2012 with the option to extend for a further period up to 2 x 12 months- therefore options maybe taken up for the period 1.10.2012 to 30.9.2013 and 1.10.2013 to 30.9.2014. The options will be exercised at the discretion of the County Council.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
Starting: 1.10.2010. Completion: 30.9.2012.

INFORMATION ABOUT LOTS

1) SHORT DESCRIPTION:
Supply and delivery of bath chairs and accessories.
2) COMMON PROCUREMENT VOCABULARY (CPV):

33196200, 33000000.

3) QUANTITY OR SCOPE:
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5) ADDITIONAL INFORMATION ABOUT LOTS:
LOT NO 1
TITLE: Bath chairs and accessories
1) SHORT DESCRIPTION:
Supply & delivery of corner bath seat.
2) COMMON PROCUREMENT VOCABULARY (CPV):

33196200, 33000000.

3) QUANTITY OR SCOPE:
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5) ADDITIONAL INFORMATION ABOUT LOTS:
LOT NO 2
TITLE: Corner bath seat
1) SHORT DESCRIPTION:
Supply and delivery of pre formed moulded bath support.
2) COMMON PROCUREMENT VOCABULARY (CPV):

33196200, 33000000.

3) QUANTITY OR SCOPE:
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5) ADDITIONAL INFORMATION ABOUT LOTS:
LOT NO 3
TITLE: Pre formed moulded bath support
1) SHORT DESCRIPTION:
Supply & delivery of bath lift manual.
2) COMMON PROCUREMENT VOCABULARY (CPV):

33196200, 33000000.

3) QUANTITY OR SCOPE:
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5) ADDITIONAL INFORMATION ABOUT LOTS:
LOT NO 4
TITLE: Bath lift manual
1) SHORT DESCRIPTION:
Supply and delivery of paediatric powered bath lifts.
2) COMMON PROCUREMENT VOCABULARY (CPV):

33196200, 33000000.

3) QUANTITY OR SCOPE:
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5) ADDITIONAL INFORMATION ABOUT LOTS:
LOT NO 5
TITLE: Bath lift powered paediatric
1) SHORT DESCRIPTION:
Supply and delivery of powered bathlift suitable for dependant paediatric. delivery to the clients property assembled / set up may be required in some instances.
2) COMMON PROCUREMENT VOCABULARY (CPV):

33196200, 33000000.

3) QUANTITY OR SCOPE:
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5) ADDITIONAL INFORMATION ABOUT LOTS:
LOT NO 6
TITLE: Bath Lift powered dependant paediatric
1) SHORT DESCRIPTION:
Supply & delivery of toileting equipment / aids for paediatrics.
2) COMMON PROCUREMENT VOCABULARY (CPV):

33196200, 33000000.

3) QUANTITY OR SCOPE:
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5) ADDITIONAL INFORMATION ABOUT LOTS:
LOT NO 7
TITLE: Toileting / aids
1) SHORT DESCRIPTION:
Supply & delivery of floor standing moulded toilet chair.
2) COMMON PROCUREMENT VOCABULARY (CPV):

33196200, 33000000.

3) QUANTITY OR SCOPE:
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5) ADDITIONAL INFORMATION ABOUT LOTS:
LOT NO 8
TITLE: Floor standing moulded toilet chair
1) SHORT DESCRIPTION:
Supply & delivery of combi toileting chairs and accessories.
2) COMMON PROCUREMENT VOCABULARY (CPV):

33196200, 33000000.

3) QUANTITY OR SCOPE:
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5) ADDITIONAL INFORMATION ABOUT LOTS:
LOT NO 9
TITLE: Combi toileting chairs / accessories
1) SHORT DESCRIPTION:
Supply & delivery of shower toilet chair tilt in space.
Delivery to the clients property, assembly and set up on site will be required.
2) COMMON PROCUREMENT VOCABULARY (CPV):

33196200, 33000000.

3) QUANTITY OR SCOPE:
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5) ADDITIONAL INFORMATION ABOUT LOTS:
LOT NO 10
TITLE: Shower toilet chair tilt in space
1) SHORT DESCRIPTION:
Supply & delivery of shower toilet chair tilt in space. Delivery to the clients property, assembly and set up on site will be required.
2) COMMON PROCUREMENT VOCABULARY (CPV):

33196200, 33000000.

3) QUANTITY OR SCOPE:
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5) ADDITIONAL INFORMATION ABOUT LOTS:
LOT NO 11
TITLE: Shower toilet chair tilt in space adjustable height
1) SHORT DESCRIPTION:
Supply & delivery of shower toilet chair tilt in space adjustable height. Delivery to the clients property, assembly and set up on site will be required.
2) COMMON PROCUREMENT VOCABULARY (CPV):

33196200, 33000000.

3) QUANTITY OR SCOPE:
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5) ADDITIONAL INFORMATION ABOUT LOTS:
LOT NO 12
TITLE: Shower toilet chair tilt in space adjustable height

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
Payments may be made following acceptance by the banking agents of the County Council.
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.
III.1.4) Other particular conditions to which the performance of the contract is subject:
No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: Any tender may be rejected from a company/organisation who interalia:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations.
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations.
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct.
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate.
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority.
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority.
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information.
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA.
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1997 and Article 3(1) of Council Joint Action 98/742/JHA respectively.
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities.
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Please refer to Regulation no 23 of the Public Procurement Regulations 2006 (SI No 5) for additional rejection criteria (see link).

http://www.opsi.gov.uk/si/si2006/20060005.htm

The organisation must have a Health & Safety Policy.
The organisation must be able to confirm that they are able to obtain enhanced CRB disclosures for staff.
III.2.2) Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: The applicant must meet the minimum set standards of economic and financial standing to service the term and value of the contract. Financial checks will be undertaken for applicants using the financial assessors n2check. Applicants will be assessed according to the level of risk stipulated by n2check. Any applicant being given an above average risk rating may be disqualified.
The organisation should hold as a minimum the following insurance levels or be able to provide with their response, a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract.
Public Liability 5 000 000 GBP.
Employers Liability 10 000 000 GBP.
Professional Indemnity 2 000 000 GBP.
III.2.3) Technical capacity:
III.2.4) Reserved contracts:
No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
No.

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:
Restricted.
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
Envisaged number of operators 8
Objective criteria for choosing the limited number of candidates: Organisation capability 20 %.
Quality 50 %.
Reliability 30 %.
Please refer to PQQ documents for sub criteria.
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used:
No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
PC278 Paediatric bathing & toileting equipment.
IV.3.2) Previous publication(s) concerning the same contract:
No.
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents: 12.4.2010.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
14.4.2010 - 15:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
IV.3.8) Conditions for opening tenders:
Persons authorised to be present at the opening of tenders: no.

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT:
Yes.
Estimated timing for further notices to be published: Every 4 years.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
No.
VI.3) ADDITIONAL INFORMATION:

This notice is for a framework agreement for paediatric bathing & toileting equipment and is not in itself a contract and there is no guarantee of volumes of business under this agreement. For further details of forthcoming tenders/contracts please visit http://www.staffordshire.gov.uk/business/procurement/.

This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register: -.

1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to Proactis E-Tendering http://www.staffordshire.alito.co.uk. On the main page click suppliers then new user register links.

3. Complete the self-registration questions and click the Register button.
4. You will receive a confirmation e-mail with an authentication link this email may find its way to your trash junk email account, so please check.
5. Confirm the authentication and then login into Proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.

If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to sp@staffordshire.gov.uk.

This contract is listed under the category GS03 disability furniture & equipment on the electronic tendering system.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:

Body responsible for mediation procedures:

VI.4.2) Lodging of appeals:
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement. If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.
VI.4.3) Service from which information about the lodging of appeals may be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE:
4.3.2010.
328/1493

TI Title UK-Stafford: devices for the disabled
ND Document number 68031-2010
PD Publication date 20100306
OJ OJ S 46
TW Place Stafford
AU Authority name Staffordshire County Council
OL Original language EN
HD Heading 2120 - European Communities € Supply contracts € Restricted procedure
CY Country UK
AA Type of authority 3 - Regional or local authority
DS Document sent 20100304
DR Document received 20100304
DD Deadline for the request of documents 20100412
DT Deadline 20100414
NC Contract 2 - Supply contract
PR Procedure 2 - Restricted procedure
TD Document 3 - Contract notice
RP Regulation 5 - European Communities, with participation by GPA countries
TY Type of bid 3 - Global or partial tender
AC Award criteria 2 - The most economic tender
PC CPV code 33000000 - Medical equipments, pharmaceuticals and personal care products
33196200 - Devices for the disabled
OC Original CPV code 33000000 - Medical equipments, pharmaceuticals and personal care products
33196200 - Devices for the disabled
RC NUTS code UKG24
IA Internet address (URL) www.staffordshire.gov.uk/purchasing
MA Main activity S - General public/services
328/1493

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