Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Refurbishment of Sterte Court.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Design and execution
Main site or location of works, place of delivery or of performance: Sterte Court.
Sterte Close.
Poole.
Dorset.
BH15 2AU.
BH15 2AX.
BH15 2AY.
NUTS code UKK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Refurbishment of non traditional construction, to 2 high rise blocks of flats (10 storey) and 2 low rise blocks of flats (up to 4 storey) including (but not limited to): Removal of existing claddings, new rainscreen cladding and external wall insulation, enclosed balconies, replacement roofs (flat and pitched), windows, doors, louvres, foyers, drainage and utility spaces.
Works may include provision or replacement of fire detection, fire extinguishing/suppression systems, louvre systems, door entry, telecommunication and digital reception equipment, heating systems, ventilation equipment and renewable technologies.
Works may be required to local environs including hard and soft landscaping, fencing, hedging, tree planting, provision of playground and allotments. The works may include installation artworks, decorative features and visual changes to buildings and grounds.
The purchaser will be seeking to appoint a principal contractor to undertake works "with contractor's design" of parts of the works. The purchaser will require engagement in community activities and positive engagement in resident consultation and participation.
The principal contractor will be required to demonstrate previous experience, capability, skill, capacity and resources to undertake the project.
It is expected that works will require contractor's design and this may encompass novation of certain designers from the Purchaser to the Contractor as necessary to meet the Employer's Requirements.
It is expected that the works will be let under a JCT form of contract.
It is expected that assessment of tenders will be using a price and quality formula and that financial terms will apply including satisfactory financial checks.
Performance monitoring in respect of quality, cost, time management, safety and other criteria may be instigated.
Use of Risk register and Early Warning Process will be required.
A Contract Performance Bond of 10 % of the Contract Value may be required.
A Parent Company Guarantee may be required.
The Authority is seeking to appoint a Principal Contractor to undertake the works.
The Principal Contractor will be expected to design or develop designs for various parts of the project to meet the performance specifications and Employer's requirements. The contract will be "with contractor's design".
The principal Contractor may be required to enter into novation agreements for the acceptance of members of the Authority's design / consultancy team to further or complete the design works.
The works will be executed to provide and warrant a future beneficial life of minimum of 25 years and to meet the requirements of the Non-Traditional Homes Assurance Scheme (NTHAS).
Product Warranties of a minimum of 20 years of the Principal Elements of the Construction Work will be required including for:
— cladding system (including all seals, insulation, cladding panels, fire barriers and support structures),
— roofs,
— windows, doors and screens,
— balconies and support structures.
Latent Defect Warranties may be required.
British Board of Agrement Certificates (or regional equivalent) supporting life expectations of 30 years minimum may be required for the Principal Elements of the Construction Work including for:
— cladding system (including all seals, insulation, cladding panels, fire barriers and support structures),
— roofs,
— windows, doors and screens (frames but not glazing).
Other warranties and assurances may be required and will be set out in the tender documents.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
As described above in Short description of the contract (II.1.5) as described in the PQQ.
Estimated value excluding VAT:
Range: between 4 500 000 and 6 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 16 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent Company Guarantee may be required subject to outcome of financial checks.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and Several Liable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: If yes, description of particular conditions: As contained in Tender Document III.2) Conditions for Participation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
As contained in PQQ Document.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating of requirements are met:
As contained in PQQ Document.
Minimum level(s) of standards possibly required: As contained in PQQ Document.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: - where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, - where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
Information and formalities necessary for evaluating if requirements are met:
As contained in PQQ Document.
Minimum level(s) of standards possibly required:
As contained in PQQ Document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 6: and maximum number 8
Objective criteria for choosing the limited number of candidates: As described in the PQQ IV.2) Award criteria.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
17.2.2012 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Members of Borough of Poole Legal & Democratic.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
In order to participate in this opportunity you must initially register with www.supplyingthesouthwest.org.uk and either select "All South West" or by council, then "Borough of Poole" from Area Notification.
Please do not respond to the contact given in I.1 above but refer to the URL given in Annex A. III.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: After a decision on award has been made the Borough of Poole will as soon as possible inform the tenderers and candidates of its decision and include in this notice the criteria for the award and the reasons for the decision including the name, score, characteristics and (unless the recipient is a candidate) the relative advantages of the successful tenderer and the score of the recipient of the notice plus any other required information. Unless there is any contingency to account for there will normally be a minimum 10 calendar day standstill period.
Unless the information has already been given in the standstill letter or there are legal grounds to withhold information the Borough will supply to any unsuccessful economic operator the reasons why it was unsuccessful and the information described in the previous paragraph within 15 days of a request in writing. Such additional information should be required from the address at I.1 above.
The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for economic operators who consider the Borough has breached its duties to take action in the High Court. Any such action must be brought promptly (generally within 3 months) from the date when the grounds for starting the proceedings first arose. Economic Operators are advised to take legal or other relevant professional advice when considering a legal challenge as the Regulations contain various time limits for starting proceedings. Where a contract has not been entered into and a breach is found to have taken place the Court may make an interim order or order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into and the grounds for such an order are made out the Court may make a declaration of ineffectiveness, must impose penalties and may award damages.
VI.4.3) Service from which information about the lodging of appeals may be obtained.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
18.1.2012