Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Derbyshire County Council
County Hall
Contact point(s): Children & Younger Adults, Catering Dept., Chatsworth hall, Matlock, Derbyshire DE4 3FW
For the attention of: Jane Staley
DE4 3AG Matlock
UNITED KINGDOM
Telephone: +44 1629535693
E-mail: jane.staley@derbyshire.gov.uk
Fax: +44 1629536507
Internet address(es):
General address of the contracting authority: County Hall, Matlock
Address of the buyer profile: www.derbyshire.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply and Delivery of Frozen Food.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The contract is for the supply and delivery of Frozen Food to school kitchens, adult care and social care homes and some other establishments (approximately 550 in total) of Derbyshire County Council/Derby City Council. Deliveries will be required on a minimum twice weekly basis as detailed in the schedules.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract is for the supply and delivery of Frozen Food to school kitchens, adult care and social care homes and some other establishments (approximately 550 in total) of Derbyshire County Council/Derby City Council. Deliveries will be required on a minimum twice weekly basis as detailed in the schedules.
Estimated value excluding VAT: 2 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
It is a condition of the contract that joint and several liability is required.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the conditions of the contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As specified in the conditions of the contract.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See tender.
Minimum level(s) of standards possibly required: See tender.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Details of similar sized contracts delivered, their scope, type and duration plus 3 years accounts. Details of company profile including management structure, staffing levels, methods of working, other workforce matters and the competence of the company to deliver the service required. Copies of the company health and safety/policy, codes of practice, customer care, equal opportunities and environmental policy. Copies of the company's public and employer's liability and income tax exemption certificates.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
EDP22
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 27.2.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
27.2.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
until: 28.3.2013
IV.3.8)Conditions for opening tenders
Date: 12.3.2012
Place:
Chatsworth Hall, Matlock, Derbyshire.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers of the Authority appointed for the purpose.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: Recurrent at the end of the contract.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
2.2.2012