SECTION I: CONTRACTING AUTHORITY
I.1)NAME, ADDRESSES AND CONTACT POINT(S)
The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
Attn: Ken Hemsley
W1A 1AA London
UNITED KINGDOM
E-mail: ken.hemsley@bbc.co.uk
Fax +44 2080082626
Internet address(es)
General address of the contracting authority www.bbc.co.uk/supplying/livetenders.shtml
Further information can be obtained at: As in above-mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)
I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Other Broadcasting
The contracting authority is purchasing on behalf of other contracting authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1)DESCRIPTION
II.1.1)Title attributed to the contract by the contracting authority
Managed Service for Employee Benefits.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category: No 7
Main place of performance BBC sites across the United Kingdom.
NUTS code UK
II.1.3)The notice involves
A public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The BBC is seeking a suitably qualified and experienced supplier who, working closely with both BBC People and the BBC’s wider outsourced HR function; can provide a managed service for administration of its employee benefits, to include the services outlined in the Core Services Requirements (see PQQ for further details). The BBC is looking for an established provider who already has a software solution, though that solution may need to be adapted to the BBC's requirements.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.8)Division into lots
No
II.1.9)Variants will be accepted
No
II.2)QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)Total quantity or scope
The BBC is looking for a Service Provider who can replicate current services and support them in the development and delivery of a broader package of employee benefits, with a particular focus on flexible voluntary benefits and discounted products/services at low or nil direct cost to the corporation.
The Service Provider will preferably have the international capability to provide the same services to BBC Worldwide Ltd’s operations in countries outside the UK as and when the critical mass of employees in any country justifies the implementation of a formal flexible benefit plan. For 2011/12, this is projected to be in the United States and Australia.
See PQQ for further details.
Excluding VAT
Range between 650 000 and 750 000 GBP
II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 36 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)CONDITIONS RELATING TO THE CONTRACT
III.1.1)Deposits and guarantees required
Guarantees may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Where there is more than one economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions to which the performance of the contract is subject
Yes
This contract may be extended at the BBC's discretion by a period of up to 24 months.
III.2)CONDITIONS FOR PARTICIPATION
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met: Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once) - You should first go to www.bbc.co.uk/supplying/livetenders.shtml and follow the link to the BravoSolution eSourcing portal: (https://bbc.bravosolution.co.uk) and click the purple button to register - Accept the terms and conditions and click continue - Enter your correct business and user details - Note the username you chose and click Save when complete - You will shortly receive an email with your unique password (please keep this secure)
2. Express an interest in the tender - Login to the portal with the username/password - Click the PQQs / ITTs open to all suppliers link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the express interest button in the actions box on the left-hand side of the page. - This will move the PQQ /ITT into your My PQQs/ My ITTs page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking the settings and buyer attachments in the actions box
3. Responding to the tender - You can now choose to reply or reject (please give a reason if rejecting) - You can now use the Messages function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then publish your reply using the publish button in the actions box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk (contact details can be found at https://bbc.bravosolution.co.uk).
III.2.2)Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met: The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006, and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required See the pre-qualification questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if requirements are met:
The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006, and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required
See the pre-qualification questionnaire.
III.2.4)Reserved contracts
No
III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)Execution of the service is reserved to a particular profession
III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service
SECTION IV: PROCEDURE
IV.1)TYPE OF PROCEDURE
IV.1.1)Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: The acceleration of this procurement benefits the potential supplier base, in this difficult economic climate, by ensuring that the BBC's orders for the relevant services will be placed as soon as possible, thereby meeting market expectation and assisting suppliers' financial planning and resource allocation. The use of the accelerated procedure will not introduce inequality among potential suppliers who may be interested in competing for this contract.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators 6
Objective criteria for choosing the limited number of candidates: The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006, and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)AWARD CRITERIA
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)An electronic auction will be used
Yes
The BBC may carry out an electronic reverse auction if appropriate.
IV.3)ADMINISTRATIVE INFORMATION
IV.3.1)File reference number attributed by the contracting authority
PROC 2010 37 SM
IV.3.2)Previous publication(s) concerning the same contract
No
IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time-limit for receipt of tenders or requests to participate
6.9.2010 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)THIS IS A RECURRENT PROCUREMENT
No
VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3)ADDITIONAL INFORMATION
In the case of technology requirements, the BBC may involve its technology partner (Siemens IT Solutions Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation's fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk. If Section II.1.9 shows 'Yes', variants will be accepted provided they meet the core requirements of the project.
VI.4)PROCEDURES FOR APPEAL
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)DATE OF DISPATCH OF THIS NOTICE:
25.8.2010