SECTION I: CONTRACTING AUTHORITY
I.1)NAME, ADDRESSES AND CONTACT POINT(S)
Thames Valley Police
Oxford Road
Contact: Mr Philip Hinton-Smith
Attn: www.bluelight.gov.uk
OX5 2NX Kidlington
UNITED KINGDOM
Internet address(es)
General address of the contracting authority www.bluelight.gov.uk
I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
The contracting authority is purchasing on behalf of other contracting authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1)DESCRIPTION
II.1.1)Title attributed to the contract by the contracting authority
Building measured term and planned preventative maintenance contract.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
NUTS code UKJ1
II.1.3)The notice involves
A public contract
II.1.4)Information on framework agreement
Duration of the framework agreement: Duration in month(s): 60
Justification for a framework agreement, the duration of which exceeds four years: This is a 5 year contract to enable investment programmes and the contract is complex and requires a great deal of time to re-tender.
Estimated total value of purchases for the entire duration of the framework agreement
estimated cost excluding VAT 11 500 000 GBP
II.1.5)Short description of the contract or purchase(s)
Building maintenance works contract measured and valued on a scale of rates inclusive of percentage adjustments for lead contractor and CDM-C duties, inclusive of lump sum planned preventative maintenance element.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.8)Division into lots
No
II.1.9)Variants will be accepted
No
II.2)QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)Total quantity or scope
Building maintenance works contract measured and valued on a schedule of rates inclusive of percentage adjustments for lead contractor and CDM-C duties, inclusive of lump sum planned preventative maintenance element. Approximate value 2 300 000 GBP per year. Contract to be let for 3 years plus 2 years in possible extensions.
II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 60 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)CONDITIONS RELATING TO THE CONTRACT
III.1.1)Deposits and guarantees required
Deposits and guarantees may be required, and if applicable a parent company guarantee.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
The terms of payment will be set out in the conditions associated with the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Thames Valley Police Authority reserve the right to require that group bidders to take a legal form to require one party to undertake primary liability, or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions to which the performance of the contract is subject
No
III.2)CONDITIONS FOR PARTICIPATION
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met: A pre-tender qualification is available on registering with www.bluelight.gov.uk a free e-portal.
Minimum level(s) of standards possibly required A pre-tender qualification is available on registering with www.bluelight.gov.uk a free e-portal.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if requirements are met:
A pre-tender qualification is available on registering with www.bluelight.gov.uk a free e-portal.
Minimum level(s) of standards possibly required
A pre-tender qualification is available on registering with www.bluelight.gov.uk a free e-portal.
III.2.4)Reserved contracts
No
III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)Execution of the service is reserved to a particular profession
No
III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service
No
SECTION IV: PROCEDURE
IV.1)TYPE OF PROCEDURE
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 4 maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)AWARD CRITERIA
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated below
1. Price. Weighting 50
2. Understanding/technical ability. Weighting 7.5
3. Client interface. Weighting 7.5
4. Personnel. Weighting 10
5. Helpdesk. Weighting 7.5
6. Ability to deliver. Weighting 7.5
7. Added value. Weighting 5
8. Health and safety. Weighting 5
IV.2.2)An electronic auction will be used
No
IV.3)ADMINISTRATIVE INFORMATION
IV.3.1)File reference number attributed by the contracting authority
Building MTC
IV.3.2)Previous publication(s) concerning the same contract
No
IV.3.3)Conditions for obtaining specifications and additional documents
Payable documents No
IV.3.4)Time-limit for receipt of tenders or requests to participate
8.10.2011 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders Yes
Police Authority Official.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published:
VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3)ADDITIONAL INFORMATION
VI.4)PROCEDURES FOR APPEAL
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)DATE OF DISPATCH OF THIS NOTICE:
31.8.2010