SECTION I: CONTRACTING AUTHORITY
I.1)NAME, ADDRESSES AND CONTACT POINT(S)
Conwy County Borough Council
Mochdre Offices, Conwy Road, Mochdre
Attn: Mr Dyfed Rowlands
LL28 5AB Colwyn Bay
UNITED KINGDOM
Tel. +44 1492575108
E-mail: environment@conwy.gov.uk
Fax +44 1492575199
Internet address(es)
General address of the contracting authority http://www.conwy.gov.uk
Further information can be obtained at: As in above-mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)
I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
Environment
The contracting authority is purchasing on behalf of other contracting authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1)DESCRIPTION
II.1.1)Title attributed to the contract by the contracting authority
Colwyn Bay Waterfront Project - Phase 1 Coastal Defences - Contractor for the Works.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Execution
Main site or location of works Colwyn Bay, North Wales, UK.
NUTS code UKL13
II.1.3)The notice involves
A public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Conwy County Borough Council seeks to engage a Contractor to undertake the initial phase 1 coastal defence works as part of the Colwyn Bay Waterfront Project. The works shall comprise construction of a rock groyne, a section of rock revetment, sections of wave return walls and retaining walls and modification of existing coastal defence structures. The works shall utilise grant funding provided to Conwy County Borough Council by the European Regional Development Fund with match funding provided by the Welsh Assembly Government.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Contract covered by the Government Procurement Agreement (GPA)
No
II.1.8)Division into lots
No
II.1.9)Variants will be accepted
No
II.2)QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)Total quantity or scope
This contract shall be for construction of the following principal elements, during the 2010/11 financial year:
— A 200m straight rock groyne constructed perpendicular to the existing sea defence wall,
— A length of rock revetment to the east of the new groyne,
— Reinforced concrete retaining walls behind the new revetment,
— A section of reinforced concrete wave return wall on the promenade west of the new groyne,
— Modification work as necessary to the existing sea defence wall.
Excluding VAT 5 000 000 GBP
II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 6.12.2010. Completion 31.3.2011
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)CONDITIONS RELATING TO THE CONTRACT
III.1.1)Deposits and guarantees required
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
The form of contract shall be nec3: engineering and construction contract: main option A priced contract with activity schedule. Further conditions and arrangements shall be set out within the tender documents during the restricted tender stage which follows pre-qualification.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded
III.1.4)Other particular conditions to which the performance of the contract is subject
No
III.2)CONDITIONS FOR PARTICIPATION
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.
III.2.2)Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met: (a) bank statement and/or evidence of professional risk indemnity insurance;
(b) balance sheets or extracts of balance sheets;
(c) statement of turnover for a maximum of the last 3 years.
Full details of information required shall be provided in the pre-qualification questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if requirements are met:
(b) a list of principal deliveries effected or services provided in the last 3 years and evidence of delivery;
(d) a description of technical facilities and measures used to ensure quality;
(e) educational and professional qualifications of the supplier and staff responsible for performing the contract;
(f) where appropriate, an indication of the environmental management measures that would be applied when performing the contract;
(h) a statement of tools, plant and equipment available to the supplier;
Full details of information required shall be provided in the pre-qualification questionnaire.
III.2.4)Reserved contracts
No
III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)Execution of the service is reserved to a particular profession
No
III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service
No
SECTION IV: PROCEDURE
IV.1)TYPE OF PROCEDURE
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators 6
Objective criteria for choosing the limited number of candidates: The select tender list shall be selected against the following objective criteria:
— Financial information,
— Contractual matters,
— Health and safety,
— Environmental,
— Resources,
— Competence and experience.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated No
IV.2)AWARD CRITERIA
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)An electronic auction will be used
No
IV.3)ADMINISTRATIVE INFORMATION
IV.3.1)File reference number attributed by the contracting authority
EP0802
IV.3.2)Previous publication(s) concerning the same contract
No
IV.3.3)Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing documents 30.9.2010 - 16:00
Payable documents No
IV.3.4)Time-limit for receipt of tenders or requests to participate
4.10.2010 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
13.10.2010
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
Other: Welsh.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in month(s): 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 23.11.2010 - 12:00
Place
Conwy County Borough Council, Bodlondeb, Conwy, LL32 8DU, UNITED KINGDOM.
Persons authorised to be present at the opening of tenders Yes
Tenders shall be opened in the presence of a Cabinet Member and 2 officers from Conwy County Borough Council designated for the purpose by the Head of Legal and Democratic Services and the Head of Environment.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)THIS IS A RECURRENT PROCUREMENT
No
VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
Yes
reference to project(s) and/or programme(s): Programme name: West Wales and the Valleys Convergence Operational Programme ERDF 2007-2013.
Project number: 80436.
Project name: Flood and Coastal Risk Management - North West Wales.
VI.3)ADDITIONAL INFORMATION
Interested companies shall submit an expression of interest by sending an email to environment@conwy.gov.uk or alternatively in writing to the address below:
Colwyn Bay Waterfront Project.
Head of Environment.
Conwy County Borough Council.
Council Offices.
Conwy Road.
Mochdre.
Colwyn Bay.
LL28 5AB.
UNITED KINGDOM.
Expressions of interest should be sent to arrive no later than 30.9.2010.
All companies submitting an expression of interest shall be required to complete and submit a pre-qualification questionnaire to participate in the selection process. Completed pre-qualification questionnaires must be returned to the address above ahead of the 4.10.2010 deadline.
Buy4Wales reference number: 22700.
VI.4)PROCEDURES FOR APPEAL
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Conwy County Borough Council will incorporate a minimum 15 day standstill period following communication of intent to award the contract to the Tenderers. This period allows unsuccessful Tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the decision to award to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the contact point in I.1. if an appeal regarding the award of the contract has not been successfully resolved, the United Kingdom's Public Contracts Regulations 2006 (SI 2006 No5) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within three months). Where a contract has not been entered into, the Court may order the setting aside of the award decision or other authority to damages. (The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the Contract is entered into).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)DATE OF DISPATCH OF THIS NOTICE:
25.8.2010