Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Cheltenham Borough Council
Municipal Offices, Promenade
Contact point(s): Angela Cox, Procurement Manager
GL50 9SA Cheltenham
UNITED KINGDOM
Telephone: +44 1242775223
E-mail: angela.cox@cheltenham.gov.uk
Fax: +44 1242227131
Internet address(es):
General address of the contracting authority: www.cheltenham.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Cheltenham Borough Homes
Cheltenham House, Clarence Street
GL50 3JR Cheltenham
UNITED KINGDOM
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Service provision for servicing, safety inspections, responsive repairs and planned maintenance of gas fuelled space heating and hot water systems and appliances.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
NUTS code UKK13
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Gas appliance maintenance services. Repair and maintenance services of boilers. Central-heating installation work. Boiler installation work. Repair and maintenance services of central heating. Central-heating radiators and boilers and parts. Radiators and boilers. Boilers. Central-heating boilers. Heating-plant repair and maintenance work. Gas appliance maintenance services. Repair and maintenance services of boilers. Central-heating installation work. Boiler installation work. Repair and maintenance services of central heating. Central-heating radiators and boilers and parts. Radiators and boilers. Boilers. Central-heating boilers. Solid Fuel. The contract will include elements such as: Servicing, Installations, Repairs and Maintenance Work and Inspections under the Gas Safety (Installation and Use) Regulations 1998. Gas fuelled heating and hot water systems.
The contract will cover domestic and commercial systems.
II.1.6)Common procurement vocabulary (CPV)
50531200, 50531100, 45331100, 45331110, 50720000, 44620000, 44621000, 44621200, 44621220, 45259300
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Service provision for servicing, safety inspections and responsive repairs of domestic and commercial gas fuelled space heating and hot water systems and appliances together with planned maintenance including boiler renewals and central heating installs for domestic systems only. The contract will require full compliance with the Gas Safety (Installation and Use) Regulations 1998. In addition the service will include testing of solid fuel systems, smoke alarms and carbon monoxide alarms.
At commencement the contract will cover approximately 4 100 domestic systems and 6 commercial systems serving 515 dwellings with the potential for further properties to be added over the duration of the contract. The contract will commence on 1.10.2012 for 5 years with a possible extension for a further 3 years subject to satisfactory performance and agreement of both parties. PQQ’s are to be submitted electronically and Section VI.3 details how.
The contract may also potentially include for repair, maintenance and servicing of solid fuel, solar technologies.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.10.2012. Completion 31.3.2020
Information about lots
Lot No: 1 Lot title: nService Provision for domestic & commercial systems
1)Short description
Gas appliance maintenance services. Repair and maintenance services of boilers. Central-heating installation work. Boiler installation work. Repair and maintenance services of central heating. Central-heating radiators and boilers and parts. Radiators and boilers. Boilers. Central-heating boilers. Solid Fuel. The contract will include elements such as: Servicing, Installations, Repairs and Maintenance Work and Inspections under the Gas Safety (Installation and Use) Regulations 1998. Gas fuelled heating and hot water systems.
The Lot will cover domestic and commercial systems.
2)Common procurement vocabulary (CPV)
50531200, 50531100, 45331100, 45331110, 50720000, 44620000, 44621000, 44621200, 44621220
3)Quantity or scope
Service provision for servicing, safety inspections and responsive repairs of domestic and commercial gas fuelled space heating and hot water systems and appliances together with planned maintenance including boiler renewals and central heating installs for domestic systems only. The contract will require full compliance with the Gas Safety (Installation and Use) Regulations 1998. In addition the service will include testing of solid fuel systems, smoke alarms and carbon monoxide alarms.
At commencement the contract will cover approximately 4100 domestic systems and 6 commercial systems serving 515 dwellings with the potential for further properties to be added over the duration of the contract. The contract will commence on 1.10.2012 for 5 years with a possible extension for a further 2 years and 5 months subject to satisfactory performance and agreement of both parties. PQQ’s are to be submitted electronically and Section VI.3 details how.
The contract may also potentially include for repair, maintenance and servicing of solid fuel, solar technologies.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
It is anticipated that the service provision will either be let via Lot 1 (contracted to one service provider) or via Lots 2 & 3 (contracted to two differing service providers).
Lot No: 2 Lot title: Service Provision for domestic systems
1)Short description
Gas appliance maintenance services. Repair and maintenance services of boilers. Central-heating installation work. Boiler installation work. Repair and maintenance services of central heating. Central-heating radiators and boilers and parts. Radiators and boilers. Boilers. Central-heating boilers.Solid Fuel. The contract will include elements such as: Servicing, Installations, Repairs and Maintenance Work and Inspections under the Gas Safety (Installation and Use) Regulations 1998. Gas fuelled heating and hot water systems.
The Lot will cover domestic systems only.
2)Common procurement vocabulary (CPV)
50531200, 44620000, 44621000, 44621200, 44621220, 50531100, 45331100, 45331110, 50720000
3)Quantity or scope
Service provision for servicing, safety inspections and responsive repairs of domestic gas fuelled space heating and hot water systems and appliances together with planned maintenance including boiler renewals and central heating installs. The contract will require full compliance with the Gas Safety (Installation and Use) Regulations 1998. In addition the service will include testing of solid fuel systems, smoke alarms and carbon monoxide alarms.
At commencement the contract will cover approximately 4100 domestic systems with the potential for further properties to be added over the duration of the contract. The contract will commence on 1.10.2012 for 5 years with a possible extension for a further 2 years and 5 months subject to satisfactory performance and agreement of both parties. PQQ’s are to be submitted electronically and Section VI.3 details how.
The contract may also potentially include for repair, maintenance and servicing of solid fuel, solar technologies.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
It is anticipated that the service provision will either be let via Lot 1 (contracted to one service provider) or via Lots 2 & 3 (contracted to two differing service providers).
Lot No: 3 Lot title: Service Provision for commercial systems
1)Short description
Gas appliance maintenance services. Repair and maintenance services of boilers. Repair and maintenance services of central heating. Central-heating radiators and boilers and parts. Radiators and boilers. Boilers. Central-heating boilers. Solid Fuel. The contract will include elements such as: Servicing, Installations, Repairs and Maintenance Work and Inspections under the Gas Safety (Installation and Use) Regulations 1998. Gas fuelled heating and hot water systems.
The Lot will cover commercial systems only.
2)Common procurement vocabulary (CPV)
50531200, 50531100, 50720000, 44620000, 44621000, 44621200, 44621220
3)Quantity or scope
Service provision for servicing, safety inspections and responsive repairs of commercial gas fuelled space heating and hot water systems and appliances for commercial systems only. The contract will require full compliance with the Gas Safety (Installation and Use) Regulations 1998. In addition the service will include testing of solid fuel systems, smoke alarms and carbon monoxide alarms.
At commencement the contract will cover approximately 6 commercial systems serving 515 dwellings with the potential for further properties to be added over the duration of the contract. The contract will commence on 1.10.2012 for 5 years with a possible extension for a further 2 years and 5 months subject to satisfactory performance and agreement of both parties. PQQ’s are to be submitted electronically and Section VI.3 details how.
The contract may also potentially include for repair, maintenance and servicing of solid fuel, solar technologies.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
It is anticipated that the service provision will either be let via Lot 1 (contracted to one service provider) or via Lots 2 & 3 (contracted to two differing service providers).
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Any requirements will be provided in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Any requirements will be provided in the main tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with Cheltenham Borough Homes on all matters relating to the contract. All consortia members or groupings will be jointly and severably liable in respect to the obligations and liabilities relating to the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The works are to only be undertaken by Gas Safe registered company with all operatives appropriately qualified and Gas Safe Registered in respect of gas heating and hot water systems and NICEIC registered operatives in respect of electrical controls. All installations, repairs and remedial works shall comply, where required, to the appropriate statutory & industry standards & manufacturers instructions as detailed in the tender document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in the PQQ which will be issued on 1.3.2012 to those who have formally expressed an interest to the person detailed in Section 1. It will include but not be limited to the below criteria.
Means of proof will be required.
Minimum level(s) of standards possibly required: 5 000 000 GBP Employers Liability Insurance.
5 000 000 GBP Public & Product Liability Insurance.
5 000 000 GBP Professional Indemnity Insurance.
III.2.3)Technical capacity
Minimum level(s) of standards possibly required:
The company must be Gas Safe registered and all operatives to be Gas Safe Registered and qualified to provide the required services.
For all operatives to have received asbestos awareness training.
CBH expect all of our contracted suppliers, providers, partners, contractors and other third parties to share its commitment to promoting equality and diversity. We expect compliance with all related legislation and to keep up to date with legislative changes that might affect your business, staff or the services you offer. All companies are required to demonstrate an understanding the requirements of Equality legislation and importantly commitment to complying with it.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The works are to only be undertaken by appropriately qualified and Gas Safe registered operatives in respect of gas heating and hot water systems and NICEIC registered operatives in respect of electrical controls. All installations, repairs and remedial works shall comply, where required, to the appropriate statutory, industry standards and manufacturers instructions as detailed in the tender document.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: Evaluation of pre-tender qualification questionnaires.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
1124
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
29.2.2012 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
30.3.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. Cheltenham Borough Homes will act as contract administrators with the contract in the names of Cheltenham Borough Council and the successful tenderer(s).
It is envisaged that the provisions of the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE 2006 may apply for this procurement. Further information of TUPE 2006 will be provided in the tender documents. GO Reference: GO-2012130-PRO-3683893.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
30.1.2012