Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Cardiff County Council
County Hall, Atlantic Wharf
Contact point(s): Commissioning & Procurement
For the attention of: Alan Jones
CF10 4UW Cardiff
UNITED KINGDOM
E-mail: aljones@cardiff.gov.uk
Internet address(es):
General address of the contracting authority: http://cardiff.gov.uk
Address of the buyer profile: http://appswales.alito.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Maintenance dredging of the Outer Harbour and Approach Channel 2012-17.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Execution
Main site or location of works, place of delivery or of performance: Outer Harbour and Approach Channel, Cardiff Bay, Cardiff.
NUTS code UKL22
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Outer Harbour and the Approach Channel of the Cardiff Bay Barrage provides a safe haven for boats entering the Inland Bay and it was designed to allow access and egress for boats at all states of the tide. Siltation of the harbour is a continuing maintenance liability that was anticipated when the barrage was constructed. The Harbour Authority within Cardiff Council has a duty under the Cardiff Bay Barrage Act to maintain the Outer Harbour and Approach Channel as a navigational route to the Inland Bay and also has to comply with the requirements of the dredging licence.
Community benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Dredging of the Outer Harbour and Approach Channel is required twice yearly at times agreed with the Environment Agency and generally takes place in February, late July and early August each year with each dredging campaign removing approximately 70 000 cubic metres of silt. The Council are looking to award a 5 year contract to one contractor. A Licence under the Marine and Coastal Access Act 2009:Part 4 - Marine Licensing is required and all necessary consultations are undertaken during consideration of the application.
Estimated value excluding VAT: 3 500 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment will be made following the completion of each dredge.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Dredging can only be carried out in February, late July and early August each year.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) bank statement and/or evidence of professional risk indemnity insurance.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(f) Where appropriate, an indication of the environmental management measures that would be applied when performing the contract;
(h) A statement of tools, plant and equipment available to the supplier;
(i) Details of any intended sub-contracting arrangements;
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
6471CCC
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 28.3.2012 - 16:30
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
2.4.2012 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 2.4.2012 - 12:00
Place:
Legal & Democratic Services, County Hall, Atlantic Wharf, Cardiff CF10 4UW, UNITED KINGDOM.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only delegated officers of the Council will be present at the opening of tenders, members of the general public are not invited.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: A further notice should be published in 2017.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Please note:
Any companies expressing an interest in this tender opportunity will be required to register on the Council's suppliers list (if not already registered) at http://appswales.alito.co.uk prior to downloading the documents. Any company acquiring documents in any way other than through the portal at http://appswales.alito.co.uk may not be considered and their submission not evaluated. If you are registering for the first time, you must register your company details against the company profile and category SE54 – Dredging Contractors. You may also register against other relevant categories.
After you have carried out and completed the above, you will then need to search through the bulletin board on the portal for our tender reference 6471CCC and register your interest in taking part in the tender process. Only at this point will you be able to access and download the tender documents.
The Council uses member organisations affiliated to Safety Schemes in Procurement (SSIP) as a Health & Safety assessment process. If you are not currently a compliant member of one of these schemes then you must visit http://www.ssip.org.uk to identify the affiliated organisations and ensure that you progress the accreditation process. A contract cannot be awarded until the successful tenderer can confirm that they are compliant or accredited by one of the organisations listed under the SSIP scheme.
Any clarification questions regarding the tender process can be addressed through the dialogue tab on the E-Tender portal at http://appswales.alito.co.uk.
The completed tender documents must be marked Tender for the Maintenance Dredging of the Outer Harbour and Approach Channel.
The last date for obtaining the tender documents will be 16:30 hours on 28th March 2012.
The last date for return of tenders will be 12:00 noon on 2nd April 2012.
Completion and return of the official documents in hard copy format only, by the date stated above will constitute an expression of interest. All / any costs incurred in completing the documents will be borne by the tenderer.
The Council reserves the right to award all, part or none of the business, not to proceed with the tender arrangements at any stage of the procurement process and nor to accept the most economically advantageous tender or any tender received.
Buy4Wales Reference Number: 27996.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
3.2.2012