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I.1) NAME, ADDRESSES AND CONTACT POINT(S):

Body governed by public law.
General public services.
The contracting authority is purchasing on behalf of other contracting authorities: yes.

Supplies.
Main site or location of works: Northern Ireland.

NUTS code: UKN .

II.1.5) Short description of the contract or purchase(s):

II.1.6) Common procurement vocabulary (CPV):

Yes.

While the contracting authority cannot guarantee volumes of work under this contract, it is estimated that the total potential volume of desktops to be purchased over the contract term wil be approximately 10 000.
In accordance with Regulation 14 (1) (d) (ii) of the Public Contract Regulations 2006 (amended 2009), the contractting authority may use the negotiated procedure to establish a public services contract for new services which are repetition of the services provided under this contract.

Duration in months: 36 (from the award of the contract).

Information and formalities necessary for evaluating if requirements are met: To access the documents for this competition you will need to view our website. The link is below.

Shortcut to: http://www.cpdni.gov.uk.

Once you have accessed the website you should view the current opportunities section for Central procurement directorate (3rd purple box on left hand side). Once you have selected this section you need to find the competition that you are interested in (competition Number 1 725 at present). You will then need to either login (if your company is already registered on the system) or register your company on our e-sourcing system (e-sourcing ni). Once you have registered (or logged in) on e-sourcing ni you will be able to access the tender documents for this competition and many others.

Information and formalities necessary for evaluating if requirements are met:
Tenderers must provide evidence that they possess the experience as detailed in the format of response section in the tender documents. The experience criteria must be met. Failure to do so will result in the tender being rejected.
Minimum level(s) of standards possibly required:
€ Tenderers must be properly resourced and have in place tried and tested procedures for large scale PC deployment exercises of over 100 PCs at the same time.
You must provide evidence / examples of at least 2 such exercises including the number of PCs, the number of disparate sites involved, the number of engineers used and timescales involved.
€ Tenderers must be properly resourced and have in place tried and tested procedures to support an environment of a minimum of 3 000 machines.
You must provide evidence / examples of at least 2 such exercises including the number of PCs, the number of disparate sites involved, the number of engineers used and timescales involved.
€ Tenderers must complete the pro forma at appendix B (in the terms of reference) for each member of staff nominated to provide services under this agreement. This includes account manager, engineers and any other support staff,
€ Tenderers must indicate that all staff appointed under this contract will have Basic check security clearance when working with equipment other than in NIO where they will require counter terrorism clearance.
The contractor is expected to meet the costs of the clearance procedure for their staff.
€ Tenderers must list the numbers and locations of engineers who will be involved in deploying equipment to customer sites, including those outside northern Ireland,
€ Tenderers must identify the account manager for this contract. The account manager must have a minimum of 3 years experience in this role € evidence should be provided. (please complete the pro forma at Appendix B in the terms of reference).
For large scale hardware refresh projects (more than 40), a project manager should be assigned to manage the process.
€ Tenderers must identify the project manager who would be assigned to these projects and provide example of relevant projects. (please complete the pro forma at appendix B in the terms of reference).

Open.

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

Yes.
CPD intend to use an electronic auction (eAuction) as a mechanism to achieve the optimum price for each offering. The evaluation criteria below have been accredited weightings and it will be the highest-ranking proposal in relation to all criteria that will be awarded the contract. This means that the lowest price in the auction will not automatically win, as the eAuction will only be used to refine the unit cost. Only Tenderers who have demonstrated compliance with all mandatory requirements in the primary evaluation will be invited to participate in the eAuction.

BravoSolution has been appointed to organise and manage the eAuction event. The event will take place on the eSourcing NI platform through www.e-sourcingni.bravosolution.co.uk.

Access to the eAuction will be strictly limited to those Tenderers selected by the evaluation panel to participate in the final round of the bidding. The shortlist of participating bidders is a result of the panel € s careful consideration of all responses to the invitation to tender document.
Results of this primary evaluation will be forwarded to Tenderers prior to the auction taking place. Tenderers will have visibility of their overall ranking throughout the duration of the eAuction. Further details will be provided prior to the eAuction in the eAuction Rules of Participation.
BravoSolution will manage the operational aspects of the eAuction event and will have the overall responsibility for its proper technical and procedural implementation.
During the eAuction participating Tenderers will ONLY be able to view their bid and a breakdown of the items that constitute this bid € as well as their current scored rank. The current scored rank reflects non-price factor weighting applied to all price bids submitted, so a ranking of Number 1 is the leading participant after consideration of Price and Non-Price factors € a transformed bid. Participating Tenderers will not have visibility of other Tenderer € s item level prices.
It is intended that the eAuction will be held on 21.4.2010.
Practice (dummy) eAuction.
BravoSolution will provide all participating Tenderers with practice eAuction sessions prior to the live eAuction, with the goal of providing hands-on training on the system and on this specific configuration of eAuction. This exercise is also aimed at ensuring that participating Tenderers are adequately equipped in terms of computer software, hardware and Internet connectivity.
CPD and BravoSolution strongly recommend that all Tenderers take part in the practice eAuction sessions (even if you have participated in eAuctions in the past) in order to ensure that they are fully prepared for the event.

7.4.2010 - 15:00.

English.

Duration in days: 90 (from the date stated for receipt of tender).

Date: 7.4.2010 - 15:01.
Place: Clare House, 303 Airport Road West, Belfast BT3 9ED, UNITED KINGDOM.
Persons authorised to be present at the opening of tenders: no.

The Contracting Authority intends to use an eTendering system in this procurement exercise.
List of participating bodies.
This contract is established for use by or on behalf of NICS Departments, NIO and their respective NDPBs and Agencies. This will include:-.
NICS.
Department of Agriculture and Rural Development.
Department of Culture, Arts and Leisure.
Department of Education.
Department for Employment and Learning.
Department of Enterprise, Trade and Investment.
Department of the Environment.
Department of Finance and Personnel.
Department of Health, Social Services and Public Safety.
Department for Regional Development.
Department for Social Development.
Office of the First Minister and Deputy First Minister.
Government Agencies.
Driver and Vehicle Agency (DVA).
Northern Ireland Environment Agency (NIEA).
Forest Service.
Health and Social Services Estates Agency.
Land and Property Services (LPS).
Rivers Agency.
Roads Service.
Social Security Agency (SSA).
Northern Ireland Statistice and Research Agency (NISRA).
Planning Service.
Other Public Bodies by Department.
Officer of the First Minister and Deputy First Minister.
Economic Research Institute of Northern Ireland (ERINI).
Planning Appeals Commission.
Water Appeals Commission.
Equality Commission for Northern Ireland (ECNI).
Community Relations Council (CRC).
Northern Ireland Commissioner for Children and Young People (NICCY).
Strategic Investment Board (SIB).
ILEX Urban Regeneration Company Limited (joint responsibility with DSD).
Commission for Victims and Survivors.
Department of Agriculture and Rural Development.
Agri-Food and Biosciences Institute (AFBI).
Livestock and Meat Commission (LMC).
Northern Ireland Fishery Harbour Authority (NIFHA).
College Agriculture Food and Rural Enterprise (CAFRE).
Department of Culture, Arts and Leisure.
Arts Council of Northern Ireland.
Fisheries Conservancy Board.
National Museums Northern Ireland (MMNI).
Northern Ireland Museums Council.
Sport NI.
Armagh Observatory.
Armagh Planetarium.
Northern Ireland Events Company.
Northern Ireland Screen.
Ulster Scots Agency.
Northern Ireland Library Authority (from April 2009).
Department of Education1.
Council for Catholic Maintained Schools (CCMS).
Council for the Curriculum, Examinations and Assessment (CCEA).
Education and Library Boards2.
Staff Commission for Education and Library Boards.
Youth Council.
Education and Skills Authority (from April 2009).
Department for Employment and Learning.
Construction Industry Training Board.
Labour Relations Agency.
1 Note: From 1.1.2010, the establishment of the Education and Skills Authority (ESA) will subsume all the Department of Education € s current NDPBs listed below. When established, the ESA will be subject to public procurement policy.
2 Note: The Education and Library Boards (ELBs) are under the responsibility of the Department of Education however, from 1.4.2009 the libraries provision of the ELBs will transfer to the Northern Ireland Library Authority (NILA) which will be the responsibility of DCAL, while the remainder will be subsumed in ESA.
Department of Enterprise, Trade and Investment.
Consumer Council for Northern Ireland.
Health and Safety Executive.
Invest Northern Ireland.
Northern Ireland Tourist Board.
Department of the Environment.
Local Government Officer € s Superannuation Committee.
Local Government Staff Commission (LGSC).
Law Reform Advisory Committee.
Building Regulations Advisory Committee.
Lands Tribunal.
Department of Health, Social Services and Public Safety 3.
Mental Health Commission.
(being absorbed into Regualtion and Quality Improvement Authority (RQIA) April 2009).
NI Practice and Education Council (NIPEC).
NI Medical and Dental Training Association.
Health and Social Services Boards.
(being replaced by Regional Health and Social Care Board (RHSCB) April 2009).
Health and Social Services Councils.
(being replaced by Patient and Client Council (PCC) April 2009.
Health Promotion Agency.
(being absorbed into Regional Agency for Public Health and Social Well Being (RAPHSW).
April 2009.
3 Four new Health bodies are due to come into existence in April 2009, replacing or absorbing a number of existing bodies as indicated
Blood Transfusion Agency.
Central Service Agency.
(being absorbed into Regional Business Support Organistaion April 2009.
Guardian Ad Litem Agency.
Regional Medical Physics Agency.
(being absorbed into the Health and Social Care Trust April 2009).
NI Fire and Rescue Service.
Health and Social Care Trusts.
Regulation and Quality Improvement Authority (RQIA).
NI Social Care Council (NISCC).
Regional Health and Social Care Board (RBSO) from April 2009.
Regional Agency for Public Health and Social Well Being (RAPHSW).
From April 2009.
Regional Business Support Organisation (RBSO) from April 2009.
Patient and Client Council from April 2009.
Department for Regional Development.
Northern Ireland Transport Holding Company.
Translink.
Northern Ireland Water (NIW).
Department for Social Development 4.
ILEX Urban Regeneration Company Limited.
(joint responsibility with OFMDFM).
Charities Advisory Committee.
Disability Living Allowance Advisory Board.
Rent Assessment Panel.
Northern Ireland Housing Executive (NIHE).
The Charities Commision (from 31.3.2009).
Vaughans Charity.
4 Note: The Charities Commission is to be established as a NDPB. Legislation has been passed by the Assembly and is currently seeking Royal Assent. The target date for completion is the end of March 2009. The Charities Commission will then fall under the DSD list of bodies
NIO.
NI Prison Service.
Forensic Science.
Youth Justice Agency.
Compensation Agency.
Crown Solicitor € s Office.
State Pathologist € s Office.
Chief Electoral Officer and Electoral Office Northern Ireland.
NI Court Service.
Probation Board for NI.
NI Human Rights Commission.
Police Ombudsman fro Northern Ireland.
NI Legal Services Commission.
Criminal Justice Inspectorate.
NI Policing Board.
Sentence Review Commissioners.
Parole Commissioner.
Prisoner Ombudsman.
Public Prosecution Service.
Civil Service Commissioners.
Parades Commissioners.
Police Service of Northern Ireland (PSNI).
*Please note:- With the impending devolution of policing and justice matters and the creation of the new Department of Justice, this list will be amended to include all NDPB € s and Agencies relating to the new Department.

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (information about contract award procedures and the application of standstill period prior to contract award) and Regulation 47 (enforcement of obligations) of the Public Contract Regulations 2006.

26.2.2010.