Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Commands & Centre, DE&S;
Commercial Branch
Contact point(s): Mr Tom Howard, Commercial Branch
For the attention of: Tom Howard
GU11 2DP Aldershot
UNITED KINGDOM
Telephone: +44 1252347247
E-mail: 4XX-CivSec-Commercial-C2@mod.uk
Fax: +44 1252340403
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
CS4D/1406-Exercise Spartan Hike - Provision of a Venue and Facilities for a Cross Country Skiing, Biathlon and Alpine Ski Championships.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
NUTS code UKJ3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Sports-event organisation services. Provision of a venue and facilities for a cross country skiing, biathlon and alpine ski championships for up to 410 athletes and 30 officials.
1. Army organized skiing competition for UK based personnel.
2. Provide a Championship venue in a suitable location that is able to conduct both Alpine and Nordic competitions. The venue must be located on mainland Europe, no more than 1 200 km from Calais, no further than 2 hours from an international airport and have good local train and bus links. Alpine, Cross Country and Biathlon competitions must be within the same locality. Championship dates (inclusive) are:
(a) 2013. 13 Jan to 22 Jan 13. (Officials dates, 11 to 23 Jan 13);
(b) 2014. 12 Jan to 21 Jan 14. (Officials dates, 10 to 22 Jan 14);
(c) 2015. 11 Jan to 20 Jan 15 (TBC). (Officials dates, 9 to 21 Jan 15 TBC).
3. The Alpine competition must be held on suitable courses which conform to Federation International de Ski (FIS) safety standards and must be capable of staging a fully homologated downhill race. Parking, waxing facilities, medical assistance, snow making facilities, timing, toilets, refreshments and emergency mountain rescue must be available. If snow conditions are poor there must be an option to provide a similar service at an alternative suitable venue.
4. The Nordic competition must be held on suitable cross country ski courses that meet FIS and International Biathlon Union (IBU) standards with a dedicated biathlon facility that meets IBU standards for safety and competition. The biathlon competition must have a 30 lane, 50 m, biathlon range, including penalty loop. Parking, waxing facilities, medical assistance, snow making facilities, timing, toilets, refreshments and emergency medical evacuation must be available. If snow conditions are poor Cross Country and Biathlon competitions must have a minimum of a 5 km loop available, if this is not possible there must be an option to provide a similar service at an alternative suitable venue.
5. There will be a requirement to conduct pre-championship planning and provide administrative support throughout. To facilitate this, the following must be provided: A race office with communications and broadband; two separate meeting venues; an indoor prize giving area for 440 personnel and full vehicle access to all accommodation, courses and the biathlon range.
Accommodation requirements are: Competitors; self catering apartments for up to 410 personnel. Officials; full board accommodation for up to 30 personnel, alternatively self catering accommodation can be utilised providing there are cooking and dining facilities available to cater centrally.
There will be a requirement for the Evaluation Team to visit the site during the Tender Evaluation period.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: yes
Description of these options: Two option periods of a further 1 year each.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://project.contracts.mod.uk/businessExchange/project/reasonsForExclusion.html#dspr.
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CS4D/1506
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
13.3.2012 - 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-201222-DCB-3692553.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Commands & Centre, DE&S;
Commercial Branch, Steele's Road
GU11 2DP Aldershot
UNITED KINGDOM
E-mail: 4XX-CivSec-Commercial-C2@mod.uk
Telephone: +44 1252347247
Fax: +44 1252347247
Body responsible for mediation procedures
Commands & Centre, DE&S;
Commercial Branch, Steele's Road
GU11 2DP Aldershot
UNITED KINGDOM
E-mail: 4XX-CivSec-Commercial-C2@mod.uk
Telephone: +44 1252347247
Fax: +44 1252340403
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
Commands & Centre, DE&S;
Commercial Branch, Steele's Road
GU11 2DP Aldershot
UNITED KINGDOM
E-mail: 4XX-CivSec-Commercial-C2@mod.uk
Telephone: +44 1252347247
Fax: +44 1252340403
VI.5)Date of dispatch of this notice:
2.2.2012