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Solicitation Number:

NIHCL20100057

Notice Type:

Combined Synopsis/Solicitation

Synopsis:

The Pharmacy Department of the Clinical Center at the National Institutes of Health has a requirement for a Contractor to provide a Pharmacy Outpatient Information and Dispensing System that is interfaced to the current hospital information system and that supports a safe and efficient workflow, uses barcode scanning to verify drug identities, produces labels that are in compliance with all applicable laws and produces patient educational materials.. This a combined synopsis/solicitation for commercial items and services, prepared in accordance with the format in FAR 12.6 as supplemented with additional information included in this notice. This notice constitutes the only solicitation and the Clinical Center does not intend to issue a separate written solicitation. This Solicitation No. NIHCL20100057 includes all applicable provisions and clauses in effect through all provisions and clauses in effect through Federal Acquisition Circular 2005-38 (includes amendments effective February 1, 2010). This acquisition will be made pursuant to the authority in FAR 13.5 to use simplified procedures for commercial requirements. The applicable North American Industrial Classification Code is 334111 and the size standard is 1,000 employees. This solicitation is being issued as a Request for Proposal.

NIH is soliciting offers for a pharmacy outpatient information and dispensing system that is interfaced to our current hospital information system and that supports a safe and efficient workflow, uses barcode scanning to verify drug identities, produces labels that are in compliance with all applicable laws, and produces patient educational materials. As well as the basic system, these requirements include, but are not limited to:
• A dispensing robot that is interfaced to the information system that can fill at least 100 prescriptions per hour, uses barcodes to fill the medications into the robot, selects proper vial sizes for the medications, and labels the vial in accordance with all applicable laws;
• A dispensing system that supports safe and efficient medication dispensing for items not filled by the dispensing robot. This component will also use barcode scanning for filling and produce labels in accordance with all applicable laws. All components of the system must support investigational medication filling and dispensing;
• Complete hardware, including system servers, dispensing robot, workstations, hand held system with barcode scanners, portable label printing devices and additional peripherals;
• System configuration and implementation services, including complete turnkey, on-site implementation and project management support as described in Section V, Implementation Services Requirements;
• Training services as described in Section VI, Training Services Requirements;
• Maintenance and upgrade services as described in Section VII, Maintenance and Upgrade Service Requirements.

The detailed Statement of Work requirements can be found in Attachment No. 1 to this synopsis. The requirements stated in the Statement of Work list very specific requirements that must be addressed in your proposal and these requirements will be a critical part of the evaluation process. The Base Year of support shall be the warranty period, as well as the year of implementation and system acceptance. The Base Year will be followed by 12 months of Principal Period of Maintenance (beginning 365 days immediately following final system acceptance date or the date the warranty expires (whichever is later). Please refer to the following attachments in preparing your proposal responding to this solicitation.

Attachment No. 1: Statement of Work
Attachment No. 2: Description of Supplies/Services and Prices/Costs (must be completed with your pricing and submitted along with your technical/business proposals)
Attachment No. 3: Information Security Requirements
Attachment No. 4: Technology Enhancement Clause
Attachment No. 5: Proposal Preparation Instructions (see information regarding page limitations)
Attachment No. 6: Past Performance Questionnaire
Attachment No. 7: Corporate Capabilities
Attachment No. 8: Technical Evaluation Criteria
Attachment No. 9: Invoice Instructions
Attachment No. 10: Proposal Packaging and Delivery Requirements
Attachment No. 11: SF 1449 (should be signed and submitted with technical/business proposals)
Attachment No. 12: American Recovery and Reinvestment Act (ARRA) Reporting Requirements
Attachment No. 13: FAR 52.212-3-Representations and Certifications (must be completed and submitted with your business proposal)
Attachment No. 14: Infectious Disease Reporting Requirements and Compliance Forms
Attachment No. 15: Configuration Management Plan for the Clinical Research Information System (CRIS)
Attachment No. 16: POPIDS Detailed Requirements Response Template
Attachment No. 17: Privacy Act System of Records

The following Provisions and Clauses apply:
• FAR 52.212-1 Instruction to Offerors/Commercial Items (see Attachment No. 5 for additional proposal preparation instructions) (June 2008),
• FAR 52.212-2 Evaluation - Commercial Items (Jan 1999),
• FAR 52.212-3 Offeror Representations and Certifications - Commercial Items (August 2009),
• FAR 52.212-4 Contract Terms and Conditions Commercial Items (March 2009),
• FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Dec 2009)
• FAR 52.223-6 Drug Free Workplace (May 2001),
• FAR Clause 52.227-14 RIGHTS IN DATA - General (Dec 2007),
• FAR Clause 52.234-2 Notice of Earned Value Management System - Pre-Award IBR (July 2006)
• FAR Clause 52.234-3 Notice of Earned Value Management System-Post-Award IBR (July 2006)
• FAR Clause 52.234-4 Earned Value Management System (July 2006)

The following FAR clauses cited in paragraph (b) of the clause at FAR 52.212-5 are also applicable to this acquisition:
• FAR 52.203-15 Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Mar 2009)
• FAR Clause 52.222-3 Convict Labor (June 2003)
• FAR Clause 52.222-19 Child Labor - Cooperation with Authorities and Remedies (August 2009)
• FAR Clause 52.222-26 Equal Opportunity (March 2007),
• FAR Clause 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006),
• FAR Clause 52.222-36 Affirmative Action for Workers with Disabilities (June 1998),
• FAR Clause 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (Oct 2003).

Full text copies of the representations and certifications for the other cited provisions and
clauses may be obtained online at the NCI website at http://amb.nci.nih.gov or from Ann Argaman Contract Specialist at aargaman@cc.nih.gov.. The full text of the Federal Acquisition Regulations (FAR) can be accessed on the internet at www.arnet.gov/far.

Offers must be submitted on an SF 1449 that is signed by an authorized representative of the offeror and include a completed Schedule of Offered Supplies/Services. Offers must be accompanied by a completed and signed Representations and Certifications-Commercial items with Duns Number addendum. Offers must also be accompanied by descriptive literature, warranties, and/or other information that demonstrates that the offer meets all of the foregoing requirements.

ADDITIONAL PROPOSAL INSTRUCTIONS: Detailed proposal preparation instructions are delineated in Attachment No. 5 to this combined synopsis/solicitation. Please note that Offerors must also complete FAR 52.212-3, Representation and Certifications and provide a copy of the valid certifications registrations of the Offerors Central Contractor Registrations (CCR) and Online Representation and Certifications Applications (ORCA) with their technical/business proposal submission.

Any questions on this combined synopsis/solicitation must be submitted in writing to Ms. Ann Argaman and received in this office by no later than March 2, 2010. Offers must be received by 2:00 p.m. local time on March 17, 2010. Facsimile submissions are not authorized and collect calls will not be accepted.

Submit offers to Ms. Ann Argaman at the address listed in this solicitation. Please reference the solicitation number NIHCL000057 on your offer.

Recovery- This project is funded thorough the American Recovery and Reinvestment Act of 2009 (ARRA) and is subject to the reporting requirements of the act.

Contracting Office Address:

6707 Democracy Blvd, Suite 106, MSC 5480
Bethesda, Maryland 20892-5480

Place of Performance:

NIH Clinical Center Pharmacy Department
9000 Rockville Pike
Bethesda, Maryland 20892
United States

Primary Point of Contact.:

Secondary Point of Contact: