Section I: Contracting authority
I.1)Name, addresses and contact point(s):
Representation of the European Commission in Romania, attention: Petre Dumitru, 31 Vasile Lascar Street, 020492Bucharest, ROMANIA. Contact: Information and Communication Department. Tel. +40 212035483. Fax +40 213168808. E-mail: comm-rep-buh-tenders-oper@ec.europa.eu
Further information can be obtained at:
As in abovementioned contact point(s).
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:
As in abovementioned contact point(s).
Tenders or requests to participate must be sent to:
As in abovementioned contact point(s).
I.2)Type of the contracting authority and main activity or activities:
European institution/agency or international organisation.
General public services.
The contracting authority is purchasing on behalf of other contracting authorities: no.
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
'Europe, our home', information and communication campaign.
II.1.2)Type of contract and location of works, place of delivery or of performance:
Services.
Service category: No 24.
Main place of performance: Contractor's premises.
NUTS code: RO.
II.1.3)The notice involves:
A public contract.
II.1.5)Short description of the contract or purchase(s):
The contract covers the 'Europe, our home', information and communication campaign, a set of activities notably for schools, to be performed in Romania. The main purpose of the campaign is to involve primary and secondary school pupils, their teachers and other target groups in a number of activities focusing on the European Union, its history, policies and the latest developments in the field of European affairs. The campaign consists of the following groups of activities: 1) school visits and debates, 2) a major public event dedicated to Europe Day, 3) the European leader competition, and 4) other events and activities at short notice. The target schools and all activities are located in Romania.
The campaign will be mirrored into a Web portal which is going to provide records on all activities and their related outcomes from all corners of Romania.
II.1.6)Common procurement vocabulary (CPV):
80000000, 79341400, 79342200.
II.1.7)Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8)Division into lots:
No.
II.1.9)Variants will be accepted:
No.
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
120 000 EUR, VAT excluded per year.
For the maximum 5 years duration of the contract, 600 000 EUR, VAT excluded.
II.3)Duration of the contract or time limit for completion:
Duration in months: 12 (from the award of the contract).
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
See point 14 of the tender specifications and draft contract.
III.1.4)Other particular conditions to which the performance of the contract is subject:
Yes.
Description of particular conditions:
Under Articles 3 and 4 of the Protocol on Privileges and Immunities of the European Union, as well as under the Romanian Ministerial Order No 2067/2007 issued by the Ministry of Public Finances, the Representation of the European Commission in Romania, is exempted from VAT payment on goods and services with values above the established threshold of 700 RON (including VAT).
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met:
See relevant point of the tender specifications.
III.2.2)Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met:
See relevant point of the tender specifications.
III.2.3)Technical capacity:
Information and formalities necessary for evaluating if requirements are met:
See relevant point of the tender specifications.
III.2.4)Reserved contracts:
No.
III.3)Conditions specific to services contracts
III.3.1)Execution of the service is reserved to a particular profession:
No.
III.3.2)Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service:
Yes.
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure:
Open.
IV.2)Award criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2)An electronic auction will be used:
No.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PO/2010-25/BUC.
IV.3.2)Previous publication(s) concerning the same contract:
No.
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents:
8.10.2010 (16:00).
Payable documents: no.
IV.3.4)Time limit for receipt of tenders or requests to participate:
8.10.2010 (16:00).
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:
Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.
IV.3.7)Minimum time-frame during which the tenderer must maintain the tender:
Duration in months: 8 (from the date stated for receipt of tender).
IV.3.8)Conditions for opening tenders:
Date: 15.10.2010 (10:00).
Place: Representation of the European Commission in Romania, 31 Vasile Lascar Street, 020492 Bucharest, ROMANIA.
Persons authorised to be present at the opening of tenders: yes.
Representatives of the tenderers and of the Representation.
Section VI: Complementary information
VI.1)This is a recurrent procurement:
No.
VI.2)Contract related to a project and/or programme financed by EU funds:
No.
VI.3)Additional information:
All documentation of this call for tender (invitation to tender letter, tender specifications with all annexes as well as draft contract), including any additional information during the procedure is published at the following Internet address:
http://ec.europa.eu/romania/eu_you/tenders_grants/licitatie_europa_casa_noastra_ro.htm
Tenderers are requested to consult this site regularly as additional information may be published there at any time during the procedure.
The contract will be for an initial period of 1 year and may be renewed by written agreement no more than 4 times for the same period, up to a maximum of 5 years.
Under Article 126(1)(f) and Article 126(3) of Commission Regulation (EC, Euratom) No 2342/2002 of 23.12.2002 laying down detailed rules for implementation of the Financial Regulation, the contracting authority may use a negotiated procedure to award new services consisting of repetition of services similar to those entrusted to the contractor awarded the original contract. This negotiated procedure may be used only during the 3 years following conclusion of the original contract.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures:
VI.4.2)Lodging of appeals:
Precise information on deadline(s) for lodging appeals:
Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.5)Date of dispatch of this notice:
17.8.2010.