SECTION I: CONTRACTING AUTHORITY
I.1)NAME, ADDRESSES AND CONTACT POINT(S)
Hedmark fylkeskommune
Fylkeshuset
Contact: Drift- og vedlikehold
Attn: Morten Kristiansen
2325 Hamar
NORWAY
Tel. +47 99297786
E-mail: morten.kristiansen@hedmark.org
Internet address(es)
Address of the buyer profile http://www.doffin.no/search/search_authprofile.aspx?id=aa3278
Further information can be obtained at: As in above-mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)
I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local agency/office
General public services
The contracting authority is purchasing on behalf of other contracting authorities Yes
SECTION II: OBJECT OF THE CONTRACT
II.1)DESCRIPTION
II.1.1)Title attributed to the contract by the contracting authority
Web based energy follow up system.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category: No 7
Main place of performance Hedmark county, Hamar, Norway.
II.1.3)The notice involves
The establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement: Duration in year(s): 20
Justification for a framework agreement, the duration of which exceeds four years: The contract is for a one-time purchase of a licence, as well as annual operation, service, maintenance and upgrades to a web-hotel, software and energy data.
The annual operation, service and maintence make up the largest value of the procurement. The procurement is therefore a framework agreement. The procurement's object (software) is of such a nature that the awarding authority cannot replace the service provider as long as the contract exists, as the software supplier is the only company that can further develop the operate this software, and in this market the software supplier and programme developer are expected to be the same company.
The exception regulation in the public procurement regulations § 15–1 (4) is therefore valid. If the awarding authority signs a contract with a tenderer who is not the software developer, i.e. if there are several tenderers of the same software, the use of the exception regulation will not apply and the usual 4 year framework agreement will apply.
Estimated total value of purchases for the entire duration of the framework agreement
estimated cost excluding VAT
Range: between 5 000 000 and 10 000 000 NOK
II.1.5)Short description of the contract or purchase(s)
Purchase of a web-based energy follow up system. CPV code: 71314000, 71314200.
Hedmark county and others shall purchase a web-based energy follow up system (EOS). The aim is to get a long term documented overview of energy consumption, so as to be able to implement measures which will give the greatest savings for smallest investment costs. Furthermore, it will also be interesting to compare results with other buildings, discover deviations, motivate operational personnel and use this in connection with energy marking.
The county believes that a greater focus on efficient operation can contribute to reaching the environmental target of reduced energy use and greenhouse gas emissions.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.8)Division into lots
No
II.1.9)Variants will be accepted
II.2)QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)Total quantity or scope
The county has not previously had a licence contract in this area. The annual amount for the county is estimated to be 100 000 NOK excluding VAT per annum. This estimate is not binding for the awarding authority. See point 1.1 and the number of buildings which will be included in the EOS system.
II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)CONDITIONS RELATING TO THE CONTRACT
III.1.1)Deposits and guarantees required
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded
III.1.4)Other particular conditions to which the performance of the contract is subject
No
III.2)CONDITIONS FOR PARTICIPATION
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met: See the tender documents.
III.2.2)Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met: Other documentation required (please state below).
See the tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if requirements are met:
Other documentation required (please state below).
See the tender documents.
III.2.4)Reserved contracts
III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)Execution of the service is reserved to a particular profession
III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service
SECTION IV: PROCEDURE
IV.1)TYPE OF PROCEDURE
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)AWARD CRITERIA
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)An electronic auction will be used
No
IV.3)ADMINISTRATIVE INFORMATION
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time-limit for receipt of tenders or requests to participate
15.10.2010 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Other: Norwegian.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in month(s): 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 15.10.2010 - 13:00
Place
Hedmark county hall, Hamar, Norway.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)THIS IS A RECURRENT PROCUREMENT
VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
VI.3)ADDITIONAL INFORMATION
The Purchasing Authority is acting on behalf of the following organisations:
Hias Intermunicipal Company.
Lillehammer University College.
Hamar municipality.
(NT Ref:212965).
VI.4)PROCEDURES FOR APPEAL
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)DATE OF DISPATCH OF THIS NOTICE:
27.8.2010