SECTION II: OBJECT OF THE CONTRACT
II.1)
DESCRIPTION
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II.1.1)
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Title attributed to the contract by the contracting authority:
Transport and delivery of publications and administrative documents.
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II.1.2)
Type of contract and location of works, place of delivery or of performance:
Services.
Service category: No 2.
Main place of performance: Eurofound offices, Dublin, IRELAND, and a wide variety of European and international destinations.
NUTS code:
IE021
.
II.1.3)
The notice involves:
The establishment of a framework agreement.
II.1.4)
Information on framework agreement:
Duration of the framework agreement: Duration in months: 48.
Estimated total value of purchases for the entire duration of the framework agreement:
Estimated value excluding VAT:
Range: between 0,01 and 480 000 EUR.
II.1.5)
Short description of the contract or purchase(s):
Eurofound intends to conclude a framework service contract(s) for courier services (Europe + rest of the world (ROW) and Dublin) as well as freight services for transport and delivery of publications and administrative documents.
II.1.6)
Common procurement vocabulary (CPV):
II.1.7)
Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8)
Division into lots:
Yes.
Tenders should be submitted for: one or more lots.
II.1.9)
Variants will be accepted:
No.
II.2)
QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)
Total quantity or scope:
The tender is divided into 3 lots, as follows:
Lot 1 € Provision of courier services within Europe and the rest of the world:
€ time definite delivery/air freight,
Volume average: 150 kg for approx 5 dispatches weekly worldwide,
€ day definite delivery/road freight,
Volume average: 150 kg for approx 10 dispatches weekly worldwide.
Lot 2 € Provision of freight services within Europe and the rest of the world: bulk consignments:
Volume average:
500 to 1 000 kg fortnightly ex-Randers to Eurofound Dublin;
500 kg fortnightly ex-Randers to Luxembourg;
100 to 500 kg bi-monthly to mainly European destinations.
Lot 3 € Provision of courier services € Dublin area:
Volume average: in 2009: 184 deliveries/collections.
Estimated value excluding VAT:
Range: between 0,01 and 480 000 EUR.
II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
Duration in months: 48 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)
CONDITIONS RELATING TO THE CONTRACT
III.1.1)
Deposits and guarantees required:
Not applicable.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
Please refer to the draft service contract as provided in the tender specifications.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please refer to the tender specifications.
III.1.4)
Other particular conditions to which the performance of the contract is subject:
No.
III.2)
CONDITIONS FOR PARTICIPATION
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: Tenderers are requested to fill in the legal entities form as provided in D.9 of the standard reply form in the tender specifications and provide the documents as required on the form.
III.2.2)
Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: a) balance sheets or summaries thereof for at least the past 3 financial years for which accounts have been closed, where publication of balance sheets is prescribed under company law in the country in which the tenderer is established. Where the company has been trading for less than 3 years the following documents shall be provided:
€ balance sheets or summaries for the period for which the company has been trading,
€ a statement of the company's cash flow forecast for the current year and a bank letter outlining the current cash and credit facility position shall be provided;
b) statement of the total turnover, and turnover relating to the provision of similar services, realised over a period of the past 3 years, or for the period the company has been trading (if less than 3 years).
III.2.3)
Technical capacity:
Information and formalities necessary for evaluating if requirements are met:
1. A comprehensive company profile including:
€ description of activities, including location of the contractor's premises,
€ project management experience, in particular in an European context, including quality assurance procedures,
€ policy and procedures for staff training,
€ staffing levels as well as an organisational chart and CVs of the personnel designated to carry out the services and their roles (including back-ups) and, in particular, that of the person assigned to supervise the contract with Eurofound,
€ description of security procedures and procedures to deal with any lost items or non-delivery,
€ description of customer service facilities.
2. List of references for recent similar contracts undertaken during the last 3 years, with values, dates, names and contact phone numbers of at least 5 clients.
3. Description of the logistical infrastructure and equipment including:
€ transport fleet; quantity and type,
€ description of web-based track and trace facility if any.
In addition for lots 1 and 2 only:
€ description of complete seafreight and airfreight solutions, road transportation management as well as integrated logistics services.
4. Description, if applicable, of any parts of the contract the tenderer intends to subcontract, and the quality control methods for the subcontractor's work.
(Eurofound reserves the right to check the information provided by the tenderer, in particular by visiting the tenderer's premises).
III.2.4)
Reserved contracts:
No.
III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution of the service is reserved to a particular profession:
No.
III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1)
TYPE OF PROCEDURE
IV.1.1)
Type of procedure:
Open.
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate:
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue:
IV.2)
AWARD CRITERIA
IV.2.1)
Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2)
An electronic auction will be used:
No.
IV.3)
ADMINISTRATIVE INFORMATION
IV.3.1)
File reference number attributed by the contracting authority:
10/0364/01.
IV.3.2)
Previous publication(s) concerning the same contract:
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents: 12.4.2010 - 12:00.
Payable documents: no.
IV.3.4)
Time-limit for receipt of tenders or requests to participate:
19.4.2010 - 17:00.
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 9 (from the date stated for receipt of tender).
IV.3.8)
Conditions for opening tenders:
Date: 27.4.2010 - 14:30.
Place: At the offices of Eurofound, Library Room.
Persons authorised to be present at the opening of tenders: yes.
Please advise Ms Inma M Kinsella in advance if you intend to be present at the opening of tenders.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)
THIS IS A RECURRENT PROCUREMENT:
Yes.
Estimated timing for further notices to be published: 4 years.
VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
No.
VI.3)
ADDITIONAL INFORMATION:
Eurofound calls for tender are open to natural and legal persons from European Union Member States; from countries which have signed a special agreement with the European Communities in the field of public procurement; from countries which have ratified the WTO agreement on Government Procurement (GPA). For more detailed information, please consult the following link:
http://www.eurofound.europa.eu/about/procurement/generalinfo.htm
Conditions for tendering: parties interested in participating in the tender procedure can access the tender information pack via the internet:
http://www.eurofound.europa.eu/about/procurement/index.htm The tender information pack can also be obtained from the Foundation. Time limit for receipt of requests for documents or for accessing documents: 12.4.2010 (12:00). Requests which should specify how the information pack is to be dispatched, i.e. electronic format or hard copy, must be made in writing to Ms Inma Kinsella either by post, facsimile (+353 12826456 / 12824209) or electronic mail (
imk@eurofound.europa.eu), mentioning the complete contact details (name, address, telephone, facsimile, e-mail) of the person/institute issuing the request
Submission of tenders: tenders must be submitted in triplicate (1 marked € Original' € unbound/unstapled € and 2 copies) in a sealed envelope, which is enclosed in a second sealed envelope. The inner envelope must be marked, 'Invitation to tender No 10/0364/01. For the attention of: Ms Inma Kinsella. Tender from: (name of tenderer). Not to be opened by the mail service. To be opened by the Opening Committee only'. Note: If self-adhesive envelopes are used, they must be sealed with adhesive tape and the sender must sign across this tape. Submission of tenders by facsimile or by electronic mail is not acceptable and renders these tenders inadmissible.
Tenderers are requested not to use plastic covers or plastic binders, staples etc, and not to include unnecessary amounts of paper.
VI.4)
PROCEDURES FOR APPEAL
VI.4.1)
Body responsible for appeal procedures:
General Court of the European Union, rue du Fort Niedergr newald, 2925 Luxembourg, LUXEMBOURG. E-mail:
CFI.Registry@curia.europa.eu. Tel.
+352 4303-1. URL: http://curia.europa.eu. Fax
+352 4303-2100.
VI.4.2)
Lodging of appeals:
Precise information on deadline(s) for lodging appeals: within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)
Service from which information about the lodging of appeals may be obtained:
VI.5)
DATE OF DISPATCH OF THIS NOTICE:
23.2.2010.