Section I: Contracting entity
I.1)Name, addresses and contact point(s)
Iarnród Éireann
Contracts Management Office, Inchicore Railway Works, Inchicore
Contact point(s): Engineering Procurement
For the attention of: Mr. Gary Mander
Dublin 8
IRELAND
Telephone: +353 17034334
E-mail: gary.mander@irishrail.ie
Fax: +353 18860567
Internet address(es):
General address of the contracting entity: http://www.irishrail.ie
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01548
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Main activity
Railway services
Urban railway, tramway, trolleybus or bus services
I.3)Contract award on behalf of other contracting entities
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:
Supply of DMU and EMU brake pads.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Dublin, Limerick, Portlaoise, Drogheda.
NUTS code IE
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
Iarnród Éireann (IÉ) are looking to engage with companies with a proven track record in the supply of UIC certified brake pads to the railway industry. The brake pads will be fitted to IÉs fleets of DMU and EMU vehicles.
II.1.6)Common procurement vocabulary (CPV)
34322400, 34322000, 34322100
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Approximately 13 000 brake pads per annum for a 3 year period.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Information about lots
Lot No: 2 Lot title: Brake pads for 2 900 DMU
1)Short description:
3 year supply contract for the supply of brake pads to be fitted to our 29 000 fleet.
2)Common procurement vocabulary (CPV)
3)Quantity or scope:
Historical annual consumption of 3 600 pads per annum.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
Lot No: 3 Lot title: Brake pads for 22 000 DMU and 8 500 EMU
1)Short description:
3 year supply contract for the supply of brake pads to be fitted to our 22 000 DMU and 8 500 EMU fleets.
2)Common procurement vocabulary (CPV)
3)Quantity or scope:
Historic annual consumption of 2 300 pads per annum.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
Lot No: 4 Lot title: Brake pads for Mk4 passenger stock
1)Short description:
3 year supply contract for the supply of brake pads to be fitted to our Mk4 passenger carriage rolling stock.
2)Common procurement vocabulary (CPV)
3)Quantity or scope:
Historic annual consumption of 5 500 pads per annum.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
Lot No: 1 Lot title: Brake Pads for 2 600/2 800 DMU
1)Short description:
3 year supply contract for the supply of brake pads to be fitted to our 2 600 and 2 800 DMU fleets.
2)Common procurement vocabulary (CPV)
3)Quantity or scope:
Historic annual consumption of 700 pads per annum.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
Lot No: 5 Lot title: Brake pads for Mk3 Gen Van and 8 100 EMU
1)Short description:
3 year supply contract for the supply of brake pads to be fitted to our Mk3 Gen Van and 8 100 EMU fleets.
2)Common procurement vocabulary (CPV)
3)Quantity or scope:
Historic annual consumption of 800 pads per annum.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Brake pads to be fitted to IÉ rolling stock must be subject to an internal approvals process first.
In order to apply the principle of equal treatment to all suppliers who wish to participate in this tender process, companies and products which have previously been through the approvals process will be evaluated separately from those which have not.
IÉ want to ensure that the tender process is not restricted to only companies or products which have been internally approved therefore any company or product which has not been internally approved will be evaluated to see if there is any economic advantage to IÉ in putting the product through the internal approval process. Once a product has been through the internal approvals process, it will then be possible to be evaluated against all other approved products in the next tender process.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
The economic and financial capacity of the entity must be established to the satisfaction of IE.
Applicants will be invited to complete a questionnaire which seeks company details; information on similar contracts undertaken in the past three years with value, dates, locations and contact names for reference etc; applicants may be requested to provide supporting information such as balance sheets for the past three financial years.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met: The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire which seeks company details to establish the entity’s technical capacity.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
ME/3179/GM
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time limit for receipt of tenders or requests to participate
5.3.2012 - 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information:
In order to participate, you are required to submit your expression of interest to gary.mander@irishrail.ie no later than 12:00 pm on 5.3.2012.
All companies who express an interest will be asked to complete a pre-qualification questionnaire and the most suitable companies will be invited to tender.
(ET Ref:377092).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
The High Court
Chief Registrar, Four Courts, Inns Quay, D1
Dublin
IRELAND
Telephone: +353 18886000
Body responsible for mediation procedures
The High Court
Chief Registrar, Four Courts, Inns Quay, D1
Dublin
IRELAND
Telephone: +353 18886000
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
2.2.2012