Section I: Contracting authority
I.1)Name, addresses and contact point(s):
European Commission, Directorate-General for the Environment, SRD.2 — Finance, attention: Markets Team, BU 5, 00/122, 1049Brussels, BELGIUM. Tel. +32 22960008. E-mail: env-tenders@ec.europa.eu
Further information can be obtained at:
As in abovementioned contact point(s).
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:
As in abovementioned contact point(s).
Tenders or requests to participate must be sent to:
As in abovementioned contact point(s).
I.2)Type of the contracting authority and main activity or activities:
European institution/agency or international organisation.
Environment.
The contracting authority is purchasing on behalf of other contracting authorities: no.
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
E-PRTR official data review.
II.1.2)Type of contract and location of works, place of delivery or of performance:
Services.
Service category No: 12.
Main place of performance: 'extra muros'.
II.1.3)The notice involves:
A public contract.
II.1.5)Short description of the contract or purchase(s):
The main objective of this contract is to support the Commission to undertake the review of the E-PRTR as provided by Article 17 of the E-PRTR Regulation and study some aspects which may improve the implementation and the scope of the E-PRTR Regulation.
This objective will cover the following domains; establishing an appropriate methodology to comply with the requirements of the review as foreseen by Article 17, evaluating the implementation of the Regulation by assessing information reported by the Member States, analysing the users and uses of the E-PRTR data to better target potential improvements in the future, studying some aspects of the scope of the E-PRTR Regulation which might need to be revised and support the task of the Commission to issue the report described in Article 17 of the E-PRTR Regulation.
II.1.6)Common procurement vocabulary (CPV):
90700000.
II.1.7)Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8)Division into lots:
No.
II.1.9)Variants will be accepted:
No.
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Single contract of 160 000 EUR.
Estimated value excluding VAT: 160 000 EUR.
II.3)Duration of the contract or time limit for completion:
Duration in months: 16 (from the award of the contract).
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Commission reserves the right to waive the prefinancing payment if applicable, or to request a financial guarantee should it be deemed necessary.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
This contract will be paid on a lump sum basis.
A prefinancing payment of 30 % will be paid upon signature of the contract.
A final payment of 70 % will be paid upon acceptance by the Commission of the final report.
The Commission reserves the right to waive the prefinancing payment if applicable, or to request a financial guarantee should it be deemed necessary.
The Commission is exempt from all taxes and dues, including value added tax, pursuant to the provisions of Articles 3 and 4 of the Protocol on the Privileges and Immunities of the European Union with regard to its financial contribution under the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Groupings, irrespective of their legal form, may submit bids. Tenderers must, after forming a grouping, submit a joint bid on condition that it complies with the rules of competition. Such groupings (or consortia) must specify the company or person heading the project and must also submit a copy of the document authorising this company or person to submit a bid and to sign a contract on behalf of the grouping/consortium if awarded. Attention is drawn to the fact that all members of the consortium must submit the appropriate documentation in respect of exclusion and selection criteria.
III.1.4)Other particular conditions to which the performance of the contract is subject:
No.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met:
A. Exclusion criteria: contractors or tenderers will be excluded from participation in this procurement procedure as per the criteria set out in the tender specifications, as in Articles 93 and 94 of Council Regulation (EC) No 1995/2006 of 13.12.2006.
B. Authorisation to perform the contract: a tenderer must prove that he is authorised to perform the contract under national law, as evidenced by inclusion in a trade or professional register, or a sworn declaration or certificate, membership of a specific organisation, express authorisation or entry in the VAT register.
C. Access to the market: tenderers must indicate in which State they have their headquarters or domicile and to present the supporting evidence normally acceptable under their own law.
III.2.2)Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met:
A simplified balance sheet and profit and loss account, exclusively based on the Annex 5 form attached to the specifications.
In the event that the tender is unable to complete the form as proposed above one of the following alternatives would be acceptable:
(a) financial statements for the last 2 financial years; or
(b) declaration concerning the sales turnover related to the field associated with the invitation to tender during the last 3 financial years or other substantiating documents if the candidate or tenderer cannot, for valid reasons, provide those indicated above.
III.2.3)Technical capacity:
Information and formalities necessary for evaluating if requirements are met:
Experience as evidenced by the qualifications, both educational and professional, of the service provider or contractor and those of the firm's managerial staff and, in particular those of the person or persons responsible for carrying out the service/work. Curriculum vitae must be provided.
— A reference list of relevant previous projects over the past 3 years must be provided, indicating the sums involved, dates, recipients, public or private.
III.2.4)Reserved contracts:
No.
III.3)Conditions specific to services contracts
III.3.1)Execution of the service is reserved to a particular profession:
No.
III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
Yes.
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure:
Open.
IV.2)Award criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of the criteria stated below:
1. Understanding. Weighting: 30.
2. Methodology. Weighting: 40.
3. Project management and availability. Weighting: 30.
IV.2.2)An electronic auction will be used:
No.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
ENV.C.3/SER/2010/0056.
IV.3.2)Previous publication(s) concerning the same contract:
No.
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Payable documents: no.
IV.3.4)Time limit for receipt of tenders or requests to participate:
13.10.2010 (16:00).
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:
Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 6 (from the date stated for receipt of tender).
IV.3.8)Conditions for opening tenders:
Date: 26.10.2010 (10:30).
Place: avenue de Beaulieu 5, 1160 Brussels, BELGIUM.
Persons authorised to be present at the opening of tenders: yes.
1 representative per tenderer (with proof of identity) may attend the opening of tenders (no expenses paid). Please inform env-tenders@ec.europa.eu of the name of the attendee in advance of the opening.
Section VI: Complementary information
VI.1)This is a recurrent procurement:
No.
VI.2)Contract related to a project and/or programme financed by EU funds:
No.
VI.3)Additional information:
In line with Article 126 of the implementing rules to the Financial Regulation (EC, Euratom) No 2342/2002 of 23.12.2002, the Directorate-General for the Environment reserves the right to negotiate with the contractor additional services up to a maximum of 50 % of the contract value where:
(a) such an additional contract cannot be technically or economically separated from the main contract without serious inconvenience for the contracting authority; or
(b) such additional services, although separable from the performance of the original contract, are strictly necessary for its completion.
Tender specifications and related documents for this call can be downloaded from the website of the Directorate-General for the Environment at the following address: http://ec.europa.eu/environment/funding/calls_en.htm
The tender specifications published on this web page may be complemented by an addendum/corrigendum. In such a case, this information will be published at the latest 6 days before the deadline for tender submission. You are therefore invited to consult the site regularly. The Commission will not be liable should the tenderers not take notice of the addendum/corrigendum before submitting their bids.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures:
VI.4.2)Lodging of appeals:
Precise information on deadline(s) for lodging appeals:
Within 2 months of the notification of the plaintiff, or, in absence thereof, of the day on which it came to knowledge.
VI.5)Date of dispatch of this notice:
20.8.2010.